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Administrative Support Specialist

2 months ago

Washington, Washington, D.C., United States Aveshka Full time

Job Overview:

Aveshka is seeking a highly skilled and experienced Senior Management Analyst to join our team in support of a high-visibility office within the Department of Health and Human Services. This consultant will provide administrative support to senior leadership, including scheduling, travel planning, and correspondence management.

Key Responsibilities:

  • Maintain management over senior leadership daily scheduling and ensure seamless coordination of meetings and events.
  • Ensure accurate and timely record management and communication organization for senior leadership.
  • Coordinate activities with direct reports and other staff while providing administrative support with front office operations.
  • Coordinate special projects such as data calls, market research, budgeting, contracts, white papers, reports, and briefings.
  • Prepare agency meetings, conferences, and senior-level forums by compiling information, preparing briefings, and conducting final quality control of read-ahead packets.
  • Serve operations and senior-level meetings by generating and synthesizing meeting information/notes and prepare executive correspondence for signature.
  • Review and edit content submitted by Aveshka staff for accuracy of content in relation to program objectives and issues such as correspondence, reports, white papers, staffing/hiring documentation, management directives, policies, toolkits, etc.
  • Manage office logistics such as seat assignments, supply inventory, and business card orders.
  • Synthesize information provided from across the Department and outside agencies to enable the organization to discern key facts and issues.
  • Collaborate with senior staff for comprehensive preparation of concept and position papers.
  • Develop agency correspondence that communicates the intent on key issues.
  • Draft and revise content on behalf of the agency such as letters, memorandums, notifications, recommendations, and acknowledgements.
  • Prepare and manage the senior leadership travel logistics and accounting.

Requirements:

  • Bachelor's degree in a related field.
  • 8-10 years of applicable experience in scheduling, travel logistics, meeting management, and software skills (e.g., Microsoft Suite, Adobe, advanced Windows, Teams, Zoom, Outlook, etc.).
  • Record management experience and experience researching and coordinating with vendors.
  • Experience with Teams and Zoom.
  • Experience taking meeting notes/minutes.
  • Public Trust Eligible.

About Aveshka:

Aveshka is a professional services firm focused on addressing complex threats and challenges. We're committed to supporting our clients' missions with services delivered by our diverse and experienced staff. With expertise in cybersecurity, emergency preparedness, and public health, our experience base spans federal, state, and local governments, as well as private sector entities.

Benefits:

  • Extensive training programs.
  • Gym membership reimbursement.
  • Education reimbursement.
  • Technology benefits.
  • Commuter benefits.
  • Generous paid time off and more.

Aveshka is an Equal Opportunity Employer (EOE).