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Administrative Support Specialist

2 months ago

Washington, Washington, D.C., United States SiloSmashers Full time
Job Description

Job Title: Senior Administrative Assistant

Job Summary:

SiloSmashers is seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to our federal law enforcement client. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work in a fast-paced environment.

Key Responsibilities:

  • Provide administrative support to management, including scheduling appointments, preparing presentations, and maintaining calendars.
  • Coordinate meetings and special events, including arranging amenities, accommodations, and logistics.
  • Prepare and review correspondence, reports, and other documents for accuracy and consistency.
  • Manage office databases, including organizational charts, personnel accountability, travel, and budget.
  • Enter and maintain professional data, including employee information and training records.
  • Serve as records manager and maintain office files, including collecting, reviewing, and archiving forms and documents.
  • Coordinate electronic materials, presentations, and documents using databases, servers, and SharePoint sites.
  • Prepare property turn-ins and process training requests, travel vouchers, and conference requests.
  • Respond to administrative queries and taskers, keeping accurate records of final disposition and informing action officers of results.
  • Receive and screen visitors and phone calls, professionally answering the office manager telephone line and referring calls and visitors to appropriate staff.
  • Operate shared office equipment, including copy machines, scanners, facsimile machines, computers, printers, and shredders.
  • Follow standard operating procedures and internal operating procedures related to functions such as personnel accountability, security, and safety.
  • Participate in Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures.

Requirements:

  • High school diploma and six (6) years of general office assistant experience. Bachelor's degree from an accredited university or college or relevant training may be substituted for experience.
  • Knowledge and experience using Microsoft Office Suite, specifically PowerPoint, Excel, and Word.
  • Ability to communicate orally and in writing.
  • Experience operating standard office equipment, including telephones, copy machines, scanners, facsimile machines, computers, printers, and shredders.

Company Overview:

SiloSmashers is a leading provider of administrative support services to federal law enforcement clients. We are committed to delivering high-quality services and building long-term relationships with our clients.