Administrative Support Specialist
7 days ago
We are seeking a highly skilled and experienced Executive Assistant to provide specialized secretarial and administrative support to our senior leadership team at FWDthink LLC.
Key Responsibilities- Provide high-level administrative support to senior executives, including coordination of schedules, travel arrangements, and correspondence.
- Develop and implement strategic communication plans, including preparing and providing speeches, papers, and briefings for executive leadership.
- Serve as a liaison with internal and external organizations, including coordination and planning of speaking engagements, social events, and other activities requiring coordination and planning.
- Prepare and assist executives in correspondence activities with external organizations, including drafting and distributing correspondence.
- Search and retrieve documents from databases and files as requested and provide limited research to assigned staff as necessary.
- Draft meeting minutes, distribute meeting documents, and post meeting minutes as necessary to participants.
- Maintain assigned files and record systems in accordance with approved guidelines.
- Set up Video Tele Conferences (VTC) and organize high-level ceremonies, including award ceremonies, promotions, and retirements.
- Assist with government travel requests and manage the organization's Task Management Tool (TMT) using the format outlined in the organization's operating instructions and TMT training and instructions.
- Active Secret Clearance
- Minimum of an Associate's degree and three (3) years of experience working on DoD Headquarters or Federal Government Headquarters staff level, performing the tasks listed.
- Strong communications skills and ability to work in a fast-paced environment supporting senior leaders.
- Ability to work independently and be a self-starter.
- Experience with social media content drafts, edits, and schedules.
- Experience with the Defense Travel System (DTS) and Task Management Tool (TMT).
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