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Administrative Support Specialist

2 months ago

Washington, Washington, D.C., United States Moonshot Full time
Position Overview:

Moonshot is in search of an Administrative Support Specialist to enhance their US operations. This role offers flexible working arrangements, including options for hybrid and remote work. The successful candidate will collaborate closely with executive leadership to facilitate US initiatives and business growth. Key duties will encompass calendar management, meeting organization, and preparation of materials for both program and business development efforts. This position demands exceptional organizational capabilities, meticulous attention to detail, and effective prioritization skills.

Primary Duties:
  • Manage calendars for senior leadership, coordinate meetings, and arrange travel logistics.
  • Monitor priority assignments and compile expense documentation.
  • Document meeting notes and assist in organizing events.
  • Support external speaking opportunities and manage administrative responsibilities.
  • Execute special projects and provide assistance to various departments as required.
  • Draft and prepare standard correspondence for leadership.
Qualifications:
  • 2-4 years of experience in supporting senior executives or teams.
  • Outstanding written and verbal communication abilities.
  • Strong organizational and interpersonal skills.
  • Capability to uphold confidentiality and exercise discretion.
  • Proficiency in Google Suite and general office operations.
  • Willingness to work beyond standard hours when necessary.
  • Dedication to the mission of Moonshot.
Preferred Qualifications:
  • Bachelor's degree is preferred.
Employee Benefits:
  • 15 days of paid vacation, federal holidays, and additional leave for cultural observances.
  • Comprehensive healthcare benefits, including dental and vision insurance, life and disability coverage.
  • Employee Assistance Program for counseling, 401k contributions, and generous parental leave policies.
  • Equity options for permanent staff members.

Compensation: $50,000 - $65,000 based on skills and experience.