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Administrative Coordinator

2 months ago

New York, New York, United States Penguin Random House Full time

About the Role:

We are seeking an experienced Administrative Assistant to provide day-to-day support to the Executive Office at Penguin Random House. The role reports to the Manager of the Executive Office & Global Projects and will work closely with the Executive Office, including the CEO, CFO, and Chief Strategy Officer.

Key Responsibilities:

  • Provide general administrative support for the day-to-day operations of the CEO office
  • Support with calendar management and scheduling for multiple executives
  • Arrange domestic and international travel, create detailed travel itineraries
  • Collect expense receipts, prepare, submit, and monitor expense reports via Concur in a timely manner for multiple executives
  • Manage office materials, including monitoring existing supplies, ordering, and receiving
  • Manage book displays, coordinate title selection and book ordering for book displays in various locations
  • Draft communications for distribution
  • Support in planning and coordinating high-volume meetings and special events, including greeting visitors, room setup, catering orders, and IT coordination
  • Support with special projects as needed

Requirements and Qualifications:

  • A minimum of three years of closely related experience, with at least five years preferred
  • Strong computer skills, including proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
  • Excellent time management skills, able to prioritize and multi-task
  • Quick learner, able to take and understand direction easily
  • Exceptional verbal communication and excellent writing skills
  • Professional, friendly, and helpful manner in person, on the phone, and in all correspondence
  • Able to work well under pressure and handle multiple responsibilities in a deadline-driven and dynamic environment
  • Strong sense of integrity, able to handle confidential and sensitive information with discretion
  • Demonstrates a creative and resourceful approach to problem-solving

Compensation and Benefits:

The salary range for this position is $60,000-$80,000. All positions are eligible for annual profit award or bonus, subject to Company results. Full-time employees are eligible for our comprehensive benefits program, which includes medical, dental, vision, health care, dependent care flexible spending account, health savings account, pre-tax and Roth 401(k), short and long-term disability insurance, life and AD&D insurance, commuter benefits, student loan repayment program, educational assistance, and generous paid time off.