Facilities Administrative Coordinator

1 week ago


Chandler Arizona, United States Renesas Electronics Full time
Job Overview

The role involves providing comprehensive administrative support and site services across various domains while overseeing specific projects as required. This position is essential for maintaining operations at multiple locations.

Key Responsibilities:
  • Assist in the daily operations of office and electronic lab environments.
  • Develop and manage the facilities budget, suggesting necessary repairs and maintenance.
  • Handle incoming calls efficiently, directing them to the appropriate personnel.
  • Welcome clients, vendors, and guests in a professional manner.
  • Manage the receipt, shipment, and distribution of packages and mail.
  • Perform clerical tasks including data entry, copying, faxing, and filing.
  • Organize and schedule meetings and special events, including catering arrangements.
  • Oversee inventory management for kitchen and office supplies, ensuring organization and availability.
  • Maintain cleanliness and order in common areas, kitchens, and copy stations.
  • Support the execution of various tasks and projects while maintaining confidentiality.
  • Administer security access control systems, including badging and CCTV management.
  • Coordinate First Aid/CPR training sessions with relevant organizations.
  • Address day-to-day facilities and security concerns, collaborating with management for resolutions.
  • Manage vendor relationships to ensure compliance with contractual obligations.
  • Review and approve service invoices for internal processing.
  • Facilitate communication between administrative staff across departments and locations.
  • Organize employee workspace assignments and create nameplate inserts for new hires.
  • Coordinate with IT and HR departments for onboarding and equipment setup.
  • Monitor parking arrangements and report any violations as necessary.

Work Environment:
The position requires adaptability to both indoor and outdoor settings, with potential exposure to various environmental factors. Physical demands include the ability to lift up to 25 lbs and engage in prolonged periods of standing, walking, and other physical activities.

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