Biological Science Administrative Coordinator
1 week ago
Company Overview
At Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative scientific solutions. Our diverse workforce is committed to fostering an inclusive environment that values the unique contributions of each individual.
Compensation Information
The hourly pay rate for this position is $43.67. This figure serves as a general guideline and may vary based on factors such as education, experience, and market conditions.
Position Summary
We are seeking an Administrative Specialist to provide comprehensive support to the Program Leader and technical personnel within the Biological Science & Security (BSS) sector of Global Security's Z Program. This role is crucial in advancing our mission to address evolving threats to national security.
Key Responsibilities
- Serve as a primary liaison for the BSS, managing administrative communications and coordinating activities across various levels of management.
- Handle sensitive information with discretion and professionalism, ensuring confidentiality in all interactions.
- Oversee complex scheduling and calendar management, prioritizing appointments and coordinating multiple participants.
- Prepare and manage quarterly reports, ensuring timely submission and resolution of any arising issues.
- Respond to inquiries and prioritize actions, ensuring effective follow-up and resolution of diverse administrative matters.
- Draft and generate correspondence independently, including sensitive communications requiring management approval.
- Coordinate both classified and unclassified documentation, reports, and presentations, synthesizing data from various sources.
- Organize and facilitate meetings and external visits, including logistics such as agenda preparation and security clearance verification.
- Arrange intricate travel itineraries, adapting to changing priorities and processing expense reimbursements.
- Perform additional duties as assigned to support organizational objectives.
Qualifications
- Must possess the ability to obtain and maintain a U.S. DOE Q-level clearance and Sensitive Compartmented Information (SCI) access, requiring U.S. citizenship.
- Demonstrated organizational skills with a keen attention to detail and the ability to manage multiple tasks in a dynamic environment.
- Exceptional customer service and communication skills, capable of collaborating effectively with a diverse workforce.
- Strong problem-solving abilities to identify and recommend solutions for administrative challenges.
- Experience working both independently and as part of a team, demonstrating flexibility and self-motivation.
- Proficient in advanced computer applications, particularly the Microsoft Office Suite, with a quick adaptability to new software.
- Experience in arranging complex domestic travel is preferred.
Preferred Qualifications
- Familiarity with classified environments and LLNL's material handling procedures.
- Active SCI access and experience with LLNL systems such as TIME, LEAP, and others.
- Knowledge of LLNL policies and procedures.
- Experience in coordinating international travel arrangements.
- Possession of an active DOE Q-level clearance and SCI access.
Additional Information
This position is classified as Career Indefinite and is open to both internal and external candidates.
Why Choose Lawrence Livermore National Laboratory?
- Recognized as one of the Best Places to Work by Glassdoor in 2024.
- Offers a flexible benefits package and 401(k) plan.
- Education reimbursement and flexible scheduling options available.
- Commitment to Inclusion, Diversity, Equity, and Accountability (IDEA).
Security Clearance Requirements
This role necessitates a Department of Energy (DOE) Q-level clearance, and candidates must be eligible for SCI access. A background investigation will be conducted to assess eligibility for classified information access.
Equal Employment Opportunity
LLNL is an equal opportunity employer, ensuring a work environment free from discrimination and harassment. All qualified applicants will be considered for employment without regard to protected characteristics.
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