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Biological Science Administrative Coordinator

2 months ago

Livermore, California, United States Lawrence Livermore National Laboratory Full time

Company Overview

At Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative solutions. Our team comprises some of the brightest minds, working collaboratively to address complex challenges and contribute to a safer world.

Position Summary

We are seeking an Administrative Specialist to provide comprehensive support to the Program Leader and technical personnel within the Biological Science & Security (BSS) sector of Global Security's Z Program. This role is pivotal in facilitating groundbreaking advancements in detection and mitigation strategies aimed at safeguarding national interests.

Key Responsibilities

  • Serve as a primary liaison for the BSS, managing administrative communications and representing management in various matters.
  • Handle sensitive and classified information with discretion, ensuring compliance with established protocols.
  • Oversee complex scheduling, prioritizing appointments and coordinating meetings with multiple stakeholders.
  • Prepare and manage quarterly reports, ensuring timely submission and resolution of any arising issues.
  • Respond to inquiries independently, prioritizing tasks and ensuring follow-up on diverse administrative matters.
  • Draft and manage correspondence for management, including sensitive communications.
  • Coordinate both classified and unclassified documentation, reports, and presentations utilizing data from various sources.
  • Organize on-site and off-site meetings, including logistics such as agenda preparation and security clearance verification.
  • Facilitate travel arrangements, including domestic and international itineraries, while managing reimbursements.
  • Perform additional duties as assigned.

Qualifications

  • Must possess the ability to obtain and maintain a U.S. DOE Q-level clearance and Sensitive Compartmented Information (SCI) access, requiring U.S. citizenship.
  • Demonstrated organizational skills with a keen attention to detail and the ability to manage multiple priorities in a dynamic environment.
  • Exceptional customer service and communication skills, with the ability to collaborate effectively across diverse teams.
  • Strong problem-solving capabilities to address administrative challenges proactively.
  • Experience working independently as well as part of a team.
  • Proficient in Microsoft Office Suite, particularly Excel, with a capacity to learn new software quickly.
  • Experience in arranging complex travel logistics.

Preferred Qualifications

  • Experience in a classified setting, with knowledge of LLNL's material handling and protection procedures.
  • Active SCI access and familiarity with LLNL systems such as TIME, LEAP, and MS Teams.
  • Understanding of LLNL policies and procedures.
  • Experience in coordinating international travel.
  • Possession of an active DOE Q-level clearance and SCI access.

Additional Information

This position is classified as Career Indefinite and is open to both internal and external candidates.

Why Choose Lawrence Livermore National Laboratory?

  • Recognized as one of the Best Places to Work by Glassdoor.
  • Comprehensive benefits package.
  • 401(k) retirement plan.
  • Education reimbursement opportunities.
  • Flexible work schedules based on project requirements.
  • Commitment to inclusion, diversity, equity, and accountability.

Security Clearance Requirements

This role necessitates a Department of Energy (DOE) Q-level clearance, and candidates must be eligible for SCI access. A Federal background investigation will be conducted to assess eligibility for classified information access.

Equal Employment Opportunity

LLNL is an equal opportunity employer, dedicated to fostering a work environment free from discrimination and harassment.