Administrative Coordinator for Events

2 weeks ago

Livermore, California, United States Lawrence Livermore National Laboratory Full time

Company Overview

Are you eager to collaborate with some of the most talented individuals dedicated to enhancing national security? Lawrence Livermore National Laboratory (LLNL) invites you to be part of a team where expertise meets innovation to address significant challenges and improve our world.

We are devoted to fostering a diverse and equitable workforce, promoting an inclusive culture that appreciates and celebrates the variety of our employees' backgrounds, skills, ideas, experiences, and viewpoints. This commitment is vital for driving creativity and innovation, essential for the Laboratory's ongoing mission.

Compensation Range

$76,080 - $94,440 Annually

Please be aware that this salary range serves as a general guideline. Various factors, including education, experience, the external labor market, and internal equity, are considered when determining starting salaries.

Position Overview

We are seeking an Events Office Administrator to support the Events Office team in developing agendas and managing logistics for high-profile visits, briefings, and special events involving dignitaries of both national and international significance. This role requires the ability to independently prioritize and manage a varied administrative workload in a dynamic environment.

In this position, you will frequently engage with senior Laboratory management, the LLNS Board of Governors, the LLNL Protocol Office, and VIP visitors, including officials and representatives from various sectors such as government, academia, and industry. Depending on your responsibilities, a hybrid work schedule may be available, allowing for a combination of in-person and remote work.

Key Responsibilities

  • Coordinate and oversee internal and external visits, ensuring security clearances, agenda preparation, badging, and tours are handled effectively.
  • Assist in the coordination of on-site and virtual meetings, conferences, and events.
  • Monitor daily administrative operations and serve as a point of contact for administrative inquiries and action items.
  • Develop and maintain databases, spreadsheets, and tracking systems.
  • Provide support in resolving unexpected complications, deviations, or delays, adapting plans as necessary in high-visibility settings.
  • Act as a resource for interpreting and applying business policies and procedures, ensuring documentation adheres to established guidelines.
  • Facilitate communication and dissemination of information on behalf of the SD Events Office.
  • Assess inquiries, prioritize actions, and ensure timely resolution of event-related questions.
  • Support initiatives that promote a culture of inclusion, diversity, equity, and accountability within the workplace.
  • Perform additional duties as assigned.

Required Qualifications

  • Active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance from another U.S. government agency at the time of hire.
  • Experience in coordinating large-scale internal and external events, including conferences and off-site meetings.
  • Strong grammar, proofreading, editing, and organizational skills, with a keen attention to detail and the ability to prioritize multiple complex tasks in a fast-paced environment.
  • Self-motivated and adaptable, exercising discretion and sound judgment in handling sensitive information and personnel interactions.
  • Experience supporting VIP visitors from government, academia, or the private sector.
  • Proficient in computer applications, particularly MS Office, with advanced skills in creating and managing spreadsheets and tracking data.
  • Excellent communication and interpersonal skills to engage with a diverse workforce and represent the organization effectively.
  • Strong analytical and problem-solving abilities to identify and implement solutions to administrative challenges.
  • Operational knowledge of working within a weapons program is preferred.

Preferred Qualifications

  • Familiarity with LLNL standard software packages (Catering, LEAP, FTS, VTC, VTS, etc.).
  • Experience with the CVENT online registration tool.
  • Ability to interact with personnel at all levels, exercising discretion and effective communication skills.
  • Broad knowledge of LLNL's institutional structure and its key stakeholders.
  • Commitment to promoting inclusion, diversity, equity, and accountability in the workplace.

Additional Information

Your information will be kept confidential in accordance with EEO guidelines.

Position Type

This is a Career Indefinite position, open to both Lab employees and external candidates.

Why Choose Lawrence Livermore National Laboratory?

  • Recognized as one of the Best Places to Work by Glassdoor.
  • Comprehensive Benefits Package.
  • 401(k) Plan.
  • Relocation Assistance.
  • Education Reimbursement Program.
  • Flexible Work Schedules (subject to project needs).
  • Commitment to Inclusion, Diversity, Equity, and Accountability.

Security Clearance Requirement

This position necessitates an active Department of Energy (DOE) Q-level clearance or an active Top Secret clearance from another U.S. government agency at the time of hire.

Pre-Employment Drug Testing

External candidates selected for this position must successfully complete a pre-employment drug test, which includes testing for marijuana in compliance with federal law.

Device Restrictions

In accordance with Department of Energy (DOE) regulations, there are restrictions on the use and possession of mobile devices in Limited Areas. Depending on job responsibilities, you may be required to work in such areas where personal and laboratory mobile devices are prohibited.

Identifying Fraudulent Job Advertisements

Be cautious of recruitment scams where individuals or entities misuse the name of Lawrence Livermore National Laboratory (LLNL) to post fraudulent job advertisements. LLNL does not extend offers without a personal interview and does not charge fees for employment.

Equal Employment Opportunity

We are an equal opportunity employer committed to providing a work environment free from discrimination and harassment. All qualified applicants will be considered for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

We strive to create an accessible and inclusive experience for all candidates. If you require reasonable accommodation during the application or recruitment process, please submit a request through our online form.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to California residents, including the right to be informed about the personal information LLNL collects and its purpose.

  • Administrative Coordinator for Events

    1 week ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewLawrence Livermore National Laboratory (LLNL) is at the forefront of enhancing the security of the United States through innovative solutions. Our diverse workforce is dedicated to fostering an inclusive culture that values a variety of perspectives, experiences, and talents, which is crucial for driving creativity and innovation.Compensation...

  • Administrative Coordinator for Events

    2 weeks ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewLawrence Livermore National Laboratory (LLNL) is a premier institution dedicated to enhancing the security of the United States through innovative solutions. Our workforce is composed of some of the brightest minds in the world, committed to creating impactful solutions that contribute to a better future.We prioritize a diverse and equitable...

  • Administrative Coordinator for Events

    1 week ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewLawrence Livermore National Laboratory (LLNL) is dedicated to enhancing the security of the United States through innovative solutions and cutting-edge research. Our workforce is composed of some of the brightest minds, committed to fostering a diverse and inclusive environment that values unique perspectives and experiences.CompensationThe...

  • Administrative Coordinator for Events

    1 week ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAre you eager to collaborate with some of the most talented individuals dedicated to enhancing national security? At Lawrence Livermore National Laboratory (LLNL), our team leverages their expertise to devise innovative solutions for significant challenges that improve our world.We prioritize a diverse and equitable workforce, fostering an...

  • CHAMP Administrator

    2 days ago

    Livermore, California, United States LLNL Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Lawrence Livermore National Laboratory (LLNL). The successful candidate will provide high-level administrative support to the CHAMP Program Director and team, as well as manage events and visits for the Laboratory Infrastructure organization.Key...

  • Administrative Operations Coordinator

    3 days ago

    Livermore, California, United States McGrath RentCorp Full time

    Be the Heart of Our OfficeWe're seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join our team at McGrath RentCorp. As the first point of contact for clients and colleagues, you'll set the tone for a positive and welcoming office environment.Key Responsibilities:Provide exceptional customer service and support to...

  • Administrative Coordinator

    3 days ago

    Livermore, California, United States LTD Global Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at LTD Global. As an Administrative Assistant, you will provide administrative support to our organizational leaders, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to senior leaders,...

  • Global Security Operations Administrative Coordinator

    2 weeks ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing the security of the United States through innovative solutions. Our team comprises some of the brightest minds in the field, working collaboratively to address significant challenges and contribute to a safer world.We value diversity and strive to create an...

  • Global Security Operations Administrative Coordinator

    1 week ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing the security of the United States through innovative solutions. Our diverse workforce thrives in an inclusive environment that values a variety of perspectives and experiences, essential for driving creativity and success in our mission.Position SummaryWe are...

  • Global Security Operations Administrative Coordinator

    2 weeks ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing the security of the United States through innovative solutions. Our team comprises some of the brightest minds in the field, working collaboratively to address significant challenges and contribute to a safer world.We value diversity and inclusivity, recognizing...

  • Global Security Operations Administrative Coordinator

    1 week ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing the security of the United States through innovative solutions. Our team comprises some of the brightest minds in the field, committed to making a positive impact on the world.We prioritize a diverse and inclusive workforce, recognizing that varied perspectives...

  • Administrative Coordinator for Advanced Weapon Systems

    2 weeks ago

    Livermore, California, United States LLNL Full time

    Job OverviewWe are seeking an Administrative Coordinator to deliver high-level administrative assistance to several Associate Program Directors (APD) within the Advanced Weapon Systems sector. As a vital part of a fast-paced office environment, you will collaborate with leadership to monitor deliverables and engage with stakeholders effectively. Your role...

  • Administrative Executive and Financial Coordinator

    1 week ago

    Livermore, California, United States Specialty Construction Management Full time

    Opportunity for an Administrative Executive and Financial CoordinatorWe are seeking a proficient individual to provide exceptional administrative assistance to an Executive in our organization.Key Responsibilities:Manage all administrative tasks for the ExecutiveCoordinate conference calls and meetingsArrange travel logisticsWelcome and assist visitorsOffer...

  • Manufacturing Engineering Administrative Coordinator

    2 weeks ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative solutions. Our team comprises some of the brightest minds in the industry, committed to making a significant impact on the world.We prioritize a diverse and inclusive workforce, recognizing that varied perspectives and...

  • Global Security Operations Administrative Coordinator

    2 weeks ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing the security of the United States through innovative solutions. Our team comprises some of the brightest minds in the field, committed to making a significant impact on global security.Position OverviewWe are seeking an Administrative Specialist IV to provide...

  • Biological Science Administrative Coordinator

    1 week ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative scientific solutions. Our diverse workforce is committed to fostering an inclusive environment that values the unique contributions of each individual.Compensation InformationThe hourly pay rate for this position is $43.67....

  • Biological Science Administrative Coordinator

    2 weeks ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we strive to enhance national security through innovative solutions. Our diverse workforce is dedicated to addressing the most pressing challenges facing our world today.CompensationThe hourly pay for this position is $43.67. This figure serves as a general guideline, with various factors...

  • Biological Science Administrative Coordinator

    2 weeks ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative solutions. Our team comprises some of the brightest minds, working collaboratively to address complex challenges and contribute to a safer world.Position SummaryWe are seeking an Administrative Specialist to provide...

  • Biological Science Administrative Coordinator

    2 weeks ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewAt Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative solutions. Our diverse team is committed to fostering an inclusive environment that values unique perspectives and experiences.CompensationThe hourly pay for this position is $43.67. This range serves as a general guideline,...

  • Senior Administrative Coordinator

    2 weeks ago

    Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Company OverviewBecome a part of our mission to make a significant impact on global security.Lawrence Livermore National Laboratory (LLNL) invites you to collaborate with some of the most talented professionals dedicated to enhancing the security of the United States. Our team leverages their expertise to develop innovative solutions that address pressing...