Records Management Specialist

2 weeks ago

San Francisco, California, United States Greenberg Traurig Full time

The San Francisco branch of Greenberg Traurig, a leading global law firm, is currently seeking a dedicated Records Management Specialist to join our Office Services Department. We provide competitive remuneration and a comprehensive benefits package.

Position Overview:

The Records Management Specialist will oversee the organization and maintenance of client documentation for both physical and electronic storage at our San Francisco location. The ideal candidate must demonstrate exceptional organizational skills and attention to detail, capable of working independently with minimal oversight. Additionally, this role will involve supporting the Office Services team with various tasks, including reception coverage and conference room management.

Due to the responsibilities of this position, the selected individual will be required to work on-site five days a week, with no option for remote work.

Key Responsibilities:

  • Reviewing, validating, and printing labels
  • Indexing documents into the Records Management System (RMS)
  • Tracking document locations
  • Conducting audits for onsite and offsite collections
  • Facilitating transfers for departing attorneys and clients
  • Coordinating pickups and deliveries with offsite storage providers
  • Labeling and auditing files under confidentiality protocols
  • Addressing inquiries related to records and processes
  • Indexing materials for filing and entering data into the Records database
  • Assisting with office relocations and file movements
  • Performing other administrative tasks as assigned
Required Skills & Competencies:
  • Exceptional attention to detail and organizational capabilities
  • Strong verbal and written communication skills, with a professional demeanor
  • Proactive problem-solving abilities and sound judgment
  • Ability to thrive under pressure and meet tight deadlines
  • Self-motivated and team-oriented with minimal supervision
  • Understanding of confidentiality and the ability to handle sensitive information
  • Capacity to build effective working relationships across all organizational levels
Qualifications & Experience:
  • High school diploma; a college degree is advantageous
  • 1 to 3 years of experience in records management, preferably within a law firm or professional services environment
  • Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook; familiarity with Records Management Systems like FileTrail is a plus
  • Strong computer skills and quick adaptability to new software
  • Availability for full-time work with potential for overtime
Physical Requirements:
  • Ability to move around the work area and collaborate with colleagues
  • Position may involve prolonged periods of sitting
  • Manual dexterity for operating office equipment and handling documents
  • Capability to lift containers weighing over 30 pounds and use office tools
  • Some filing tasks requiring bending, standing, and lifting
The anticipated salary range for this role is:

$25 - $32

Actual compensation will be adjusted based on experience, location, and other job-related factors as permitted by law. Full-time employees may qualify for a discretionary bonus, health insurance with an optional HSA, short-term and long-term disability, dental and vision coverage, life insurance, flexible spending accounts, 401K, paid time off, and an employee assistance program. Additional voluntary benefits may include accident insurance, life insurance, disability coverage, long-term care insurance, critical illness and cancer insurance, and pet insurance. Commuter and transit programs may also be available in select markets.

Greenberg Traurig is committed to fostering diversity and inclusion in the workplace. We consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected categories.

We actively participate in the Mansfield Rule Certification Program, which emphasizes equal opportunity and inclusivity in hiring practices. Through this program, we strive to expand our talent pool and ensure fair processes in our recruitment efforts.

  • Records Management Specialist

    2 weeks ago

    San Francisco, California, United States Greenberg Traurig Full time

    The San Francisco branch of Greenberg Traurig, a leading global law firm, is currently seeking a dedicated Records Management Specialist to join our Office Services Department. We provide competitive remuneration and a comprehensive benefits package. Position Overview: The Records Management Specialist will oversee the organization and maintenance of client...

  • Records Management Specialist

    2 weeks ago

    San Francisco, California, United States Greenberg Traurig Full time

    The San Francisco office of Greenberg Traurig, a prominent global law firm, is currently seeking a full-time Records Management Specialist within our Office Services Department. We provide competitive compensation along with a comprehensive benefits package. Position Overview: The Records Management Specialist is tasked with overseeing client documentation...

  • Records Management Specialist

    2 weeks ago

    South San Francisco, California, United States SPECTRAFORCE Full time

    Position: Records Management SpecialistLocation: South San Francisco, CAContract Duration: 4 monthsCompensation: Starting at $40/hr on W2Position Overview:The selected candidate will join a collaborative team dedicated to the systematic collection, organization, and preservation of project-related documents and records. This role is essential in ensuring...

  • Records Management Specialist

    1 week ago

    San Marcos, California, United States Hays County Full time

    Hays County is seeking a dedicated Records Management Specialist to join our team!In this role, you will play a vital part in maintaining the accuracy and integrity of our records management system. Your responsibilities will encompass a wide range of tasks, ensuring efficient and compliant handling of sensitive information.Record Keeping Excellence: You...

  • Records Management Specialist

    2 days ago

    San Marcos, California, United States Hays County Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Records Management Specialist to join our team at Hays County. The successful candidate will be responsible for managing and maintaining accurate and up-to-date records, as well as providing administrative support to our staff.Key ResponsibilitiesRecord Management: Plan, prioritize, and assign...

  • Records Management Specialist

    2 weeks ago

    San Juan Capistrano, California, United States JobsQuest Full time

    JOB SUMMARY: The organization is in search of a proficient Records Management Specialist to assist the Records Management Manager in supervising and streamlining administrative functions. This role involves delivering effective records management and support services to various departments, agencies, and the public in a timely and efficient manner. The...

  • Financial Records Specialist

    1 week ago

    San Diego, California, United States Gecko Hospitality Full time

    Gecko Hospitality is a renowned restaurant group in San Diego, dedicated to providing exceptional dining experiences and culinary excellence. As we continue to expand, we are seeking a meticulous and experienced Financial Records Specialist to join our administrative team. The Financial Records Specialist will play a vital role in managing our financial...

  • Financial Record Specialist

    2 weeks ago

    San Diego, California, United States Accurate Security Pros, Inc. Full time

    Join Accurate Security Pros, Inc. as a Financial Record SpecialistAccurate Security Pros, Inc. is in search of a dedicated Financial Record Specialist to enhance our financial operations. In this role, you will be tasked with the meticulous preparation and analysis of our financial documentation.Key Responsibilities:Oversee Accounts Receivable: Efficiently...

  • Medical Records Coordinator

    3 days ago

    San Francisco, California, United States SCA Health Full time

    About SCA HealthSCA Health is a dynamic healthcare organization that has grown to 11,000 teammates who care for 1 million patients each year. We support physician specialists holistically in many aspects of patient care, creating value in specialty care by aligning physicians, health plans, and health systems around a common goal: delivering on the quadruple...

  • Medical Records Management Supervisor

    2 weeks ago

    San Francisco, California, United States VRC Companies Full time

    Job OverviewCompensation starting at $23/hour plus benefitsThe Supervisor role within the Health Information Release Team is responsible for interpreting and addressing requests for protected health information. This position plays a crucial role in ensuring patient privacy by safeguarding sensitive information throughout the execution of...

  • Student Records Specialist

    3 days ago

    San Francisco, California, United States University of California - San Francisco Full time

    Job SummaryThe Student Records Specialist is a key member of the University of California - San Francisco's Student Progress unit, responsible for ensuring the academic progress of medical students meets competency milestones. This role involves working closely with teams across the School of Medicine to collect, organize, and manage medical student...

  • Records Management Specialist

    2 weeks ago

    San Diego, California, United States Global Medical Response Inc Full time

    Join a team of committed professionals at a leading organization dedicated to delivering exceptional medical care and emergency services globally.Position: Records AnalystSalary Range: $56,450-85,733 DOEJob Overview:Support recordkeeping initiatives to guarantee adherence to regulations and internal policies.Report directly to the Quality Assurance...

  • Medical Records Management Supervisor

    1 week ago

    San Francisco, California, United States VRC Companies Full time

    Job OverviewStarting compensation at $23/hour + BenefitsThe Supervisor role within the Release of Information Team is responsible for interpreting and addressing requests for protected health information. This position plays a crucial role in ensuring patient privacy by safeguarding sensitive information throughout the execution of duties.The Supervisor is...

  • Medical Records Management Supervisor

    2 weeks ago

    San Francisco, California, United States VRC Companies Full time

    Job OverviewStarting compensation at $23/hour plus benefitsThe Supervisor role within the Health Information Release Team is responsible for interpreting and addressing requests for confidential health information. This position plays a crucial role in ensuring patient privacy by safeguarding sensitive information during all operational duties.The Supervisor...

  • Records Management Specialist

    2 weeks ago

    San Diego, California, United States The GEO Group, Inc. Full time

    Benefits OverviewAs a full-time employee, you will have access to a comprehensive benefits package designed to support you and your family, including: • Paid Time Off • Paid Holidays • 401(k) Matching • Health Insurance • Vision Insurance • Life Insurance • Health Savings Account • Tuition Reimbursement • Employee Discounts • Reduced...

  • Records Management Specialist

    2 weeks ago

    San Diego, California, United States The GEO Group, Inc. Full time

    Benefits OverviewAs a full-time employee, you will have access to a comprehensive benefits package designed to support you and your family, including:• Paid Time Off• Paid Holidays• 401(k) Matching• Health Insurance• Vision Insurance• Life Insurance• Health Savings Account• Tuition Reimbursement• Employee Discounts• Reduced Tuition...

  • Academic Records Specialist

    3 days ago

    San Marcos, California, United States Smith Chason College Full time

    Job Summary:The Academic Records Specialist at Smith Chason College is responsible for maintaining comprehensive and accurate academic records for each student, encompassing admissions information, scheduling, attendance, and grading. This individual must cultivate and sustain collaborative working relationships with campus leadership, faculty, and staff.Key...

  • Records Associate

    5 days ago

    San Francisco, California, United States Williams Lea Group Limited Full time

    Job Summary:Williams Lea Group Limited is seeking a skilled Records Associate to join our team in San Francisco. As a Records Associate, you will be responsible for managing and maintaining accurate and up-to-date records for our clients.Key Responsibilities:Manage and maintain accurate and up-to-date records for clientsProcess and scan documents in a timely...

  • Records Information Specialist

    3 days ago

    San Diego, California, United States Adroit Partners Full time

    Job SummaryWe are seeking a highly skilled Records Information Specialist to join our team at Adroit Partners. As a key member of our organization, you will be responsible for supervising the work of others and performing detailed reviews of property records.Key Responsibilities:Supervise the work of Records Information Specialists and Document...

  • Records Associate

    3 days ago

    San Francisco, California, United States Williams Lea Group Limited Full time

    Job SummaryWilliams Lea Group Limited is seeking a highly organized and detail-oriented Records Associate to join our team. As a Records Associate, you will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment.Key ResponsibilitiesManage and maintain accurate and up-to-date records and filesCreate...