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Records Management Specialist

2 months ago

San Marcos, California, United States Hays County Full time
Job Summary

We are seeking a highly organized and detail-oriented Records Management Specialist to join our team at Hays County. The successful candidate will be responsible for managing and maintaining accurate and up-to-date records, as well as providing administrative support to our staff.

Key Responsibilities
  • Record Management: Plan, prioritize, and assign daily work tasks to ensure accurate and timely record-keeping.
  • Document Custody: Maintain custody of all Class B and above warrants issued in Hays County, ensuring secure storage and retrieval.
  • Database Management: Research, enter, and remove records in state and national databases (TCIC/NCIC) in a timely and accurate manner.
  • Validation and Audits: Research and validate Texas Department of Public Safety monthly validation audits, ensuring compliance with regulations.
  • Office Administration: Maintain adequate office supplies, manage records and statistical reports, and perform other administrative tasks as needed.
  • Communication: Answer, screen, and direct telephone calls, respond to questions, and make referrals to other sources of information.
  • Team Support: Provide administrative support to agency employees and units, including CID, Patrol, Records, and Warrants.
  • Training and Development: Attend and participate in training seminars and programs to stay up-to-date on changes in procedures, regulations, and laws for record-keeping.
Requirements
  • Education: High School Diploma or GED.
  • Experience: Two to three years of full-time experience in police records, customer service, office management, secretarial, or highly responsible office or clerical work.
  • Certifications: TCIC/NCIC certified or able to obtain certification within 1 year of hire date. May require emergency dispatch certification or able to obtain certification within 1 year of hire date if assignment includes TLETS/NLETS access.
Preferred Qualifications
  • Bilingual: Spanish and English.
  • Notary Public: May be required.
  • Continuing Education: Ability to maintain continuing education requirements for the State of Texas.