Administrative Operations Analyst

2 weeks ago

Salt Lake, Utah, United States J.S. Held Full time
Job Overview

Salary:

The Organization

Are you interested in becoming part of a progressive and vibrant organization? Do you thrive in a collaborative atmosphere that values dedication and hard work?

J.S. Held is a worldwide consulting entity that merges technical, scientific, financial, and strategic knowledge to assist clients in achieving value and minimizing risk. Our experts act as reliable advisors to organizations confronting critical issues that require immediate attention, unwavering integrity, established expertise, precise analysis, and an appreciation of both tangible and intangible assets.

The firm offers a comprehensive range of services, products, and data that empower clients to navigate intricate, contentious, and often severe situations.

Team and Position Summary

We are in search of an Administrative Analyst to become part of our Forensic Architecture and Engineering division. This role presents a distinctive opportunity for a motivated, entrepreneurial individual with a diverse skill set to engage with the Forensic Architecture & Engineering team, whose duties extend beyond those of a conventional Administrative Analyst. The ideal candidate will possess a solid understanding of administrative functions while being adaptable and a strategic thinker capable of handling various responsibilities.

Key Responsibilities

Administrative Assistance for Forensic Architecture & Engineering Personnel

  • Facilitate the initiation of new projects, including assessing if preliminary information is adequate and reaching out to clients for necessary details.
  • Oversee and update project/assignment data across multiple computing platforms – including following up with team members to gather missing and required information.
  • Aid in scheduling project appointments such as site evaluations or depositions.
  • Support project file organization.
  • Assist in the production of project files for subpoenas.
  • Contribute to special projects.
  • Provide general administrative assistance as required.
  • Work during Pacific Time Zone business hours.
  • Collaborate with colleagues performing similar functions across different time zones.

Required Qualifications

  • Prior experience in an administrative capacity, including data entry and management.
  • Experience in the property loss insurance sector is essential.
  • Ability to prioritize and multitask effectively.
  • Capability to thrive in a fast-paced environment.
  • Exceptional time management abilities.
  • Strong written and verbal communication skills.
  • Keen attention to detail.
  • Excellent organizational capabilities.
  • Team-oriented – must collaborate effectively with others.
  • Proficiency in Microsoft Office, including Excel, Word, and Outlook, with a willingness to adopt new technologies.
  • Demonstrated job stability.
  • Must have a suitable home office setup if working remotely.
  • Availability to work during Pacific Standard Time hours (8:00am-5:00pm (PST)).

Preferred Qualifications

  • A college degree is preferred.

Physical and Mental Job Requirements

  • Extended periods of sitting at a desk and working on a computer.

Benefits Offered

J.S. Held recognizes that our employees are individuals and that sometimes life requires flexibility. We strive to create an environment that best supports our team's needs.

  • Our adaptable work environment allows for remote work when necessary.
  • Generous Paid Time Off (PTO) policy.
  • Comprehensive Medical, Dental, and Vision Insurance.
  • 401k Matching.
  • Commuter Benefits.

A reasonable estimate of the salary range for this position is $25.00. Any offered salary range is based on various factors, including but not limited to skill set, experience, training, location, role scope, and management responsibilities.

Additional Information

This job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Diversity and Inclusion

We value diversity and are committed to fostering a team and environment that promotes professional and personal growth. We believe we are stronger when we embrace equality.

J.S. Held is an equal opportunity employer dedicated to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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