Administrative Operations Specialist

2 weeks ago


Salt Lake, Utah, United States Palladyne AI Full time
Job Overview

Join Palladyne AI, a leader in robotics innovation, as we harness the potential of advanced AI technology to transform the physical world. Our mission is to empower businesses by overcoming the challenges associated with traditional robotic implementations through enhanced autonomy. We value collaboration and teamwork, recognizing that the complexities we tackle require diverse expertise.

Position: Administrative Operations Specialist
Palladyne AI is seeking a part-time Administrative Operations Specialist to enhance our office dynamics. This role is pivotal in ensuring the smooth daily operations of our workplace, acting as a reliable partner to our executive team and fostering a positive company culture.

Key Responsibilities:

  • Serve as the welcoming face of Palladyne AI for visitors, vendors, and team members.
  • Manage security protocols by overseeing employee and visitor identification badges.
  • Coordinate the procurement and stocking of office snacks and supplies while adhering to budget constraints.
  • Collaborate with the People Success and IT teams to facilitate candidate greetings and new hire onboarding.
  • Ensure conference rooms are clean and organized, partnering with IT to maintain functional technology.
  • Work with building management to address maintenance requests.
  • Assist in the planning and execution of team-building events.
  • Support team members with expense reporting and scheduling travel or meetings.
  • Organize third-party demonstrations and monthly all-hands meetings.
  • Perform various administrative tasks, including copying, faxing, scanning, filing, and mail sorting.

Required Skills:

  • Strong service orientation with excellent interpersonal abilities.
  • Exceptional time management skills, capable of multitasking and prioritizing effectively.
  • Able to thrive under pressure and meet tight deadlines.
  • Highly organized, detail-oriented, and a creative problem-solver.
  • Flexible and proactive, adept at managing a variety of tasks across different teams.

Qualifications:

  • Preferred: Associate's degree or equivalent professional certifications.
  • Minimum of 2 years' experience in an administrative or office coordination role.
  • Advanced skills in Microsoft Office Suite (O365).
  • Strong written and verbal communication skills.

Work Environment:

  • Regular in-office presence is required, with the potential for overtime.
  • Must be able to remain seated or standing for extended periods.
  • Ability to lift items weighing up to 20 lbs.

No calls or agencies, please.

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