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Executive Assistant to Chief Executive Officer

2 months ago

Irvine, California, United States Adriana's Insurance Services Full time

Adriana's Insurance Services is seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer. In this influential role, you will serve as the primary point of contact between the CEO and internal/external stakeholders. You will manage a variety of administrative tasks that ensure the CEO can focus on strategic decisions and organizational growth.

Key Responsibilities:

  • Manage and maintain the CEO's calendar, including scheduling appointments and coordinating meetings.
  • Prepare and edit correspondence, presentations, and other documents for the CEO.
  • Handle confidential information with discretion and professionalism.
  • Organize and coordinate company events and special projects.
  • Act as a liaison between the CEO and various departments, clients, and stakeholders.
  • Perform research and compile reports as needed to assist in decision-making.
  • Provide administrative support to the executive team as required.

Requirements:

  • Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
  • Exceptional organizational skills and attention to detail.
  • Strong communication skills, both verbal and written.
  • Ability to handle sensitive and confidential information with integrity.
  • Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
  • Ability to multitask effectively and prioritize tasks in a fast-paced environment.
  • Strong problem-solving skills and a proactive attitude.
  • Mandatory fluency in Spanish and English.