Executive Assistant to the CEO

3 days ago


Irvine, California, United States Calqulate Full time
Executive Assistant to the CEO

At Calqulate, we are seeking a highly skilled and organized Executive Assistant to support our CEO in driving business success. This role is pivotal in ensuring smooth business operations and enhancing the CEO's efficiency.

Key Responsibilities:
  • Manage and organize the CEO's email and calendar.
  • Coordinate domestic and international travel arrangements.
  • Provide support for special projects and assist in business operations.
  • Prepare for strategic, operational, and client meetings.
  • Develop, refine, and implement standard operating procedures.
  • Handle operational tasks such as contracts, invoices, and compliance.
  • Act as the primary point of contact for the CEO.
  • Execute tasks independently with flexibility and discretion.
Requirements:
  • Proven experience in complex coordination and operations, ideally within a start-up environment.
  • Prior experience supporting executives in fast-paced, growth-driven settings.
  • Proficiency in MS Office 365.
  • Exceptional organizational skills with keen attention to detail.
  • Ability to handle sensitive and confidential information with the utmost discretion.
  • Bachelor's Degree preferred.
Work Environment:

Calqulate offers a hybrid work environment, with a blend of remote work, in-office days, and occasional travel. The ideal candidate will be adept at anticipating needs, managing complex projects, and maintaining the highest level of professionalism.



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