Executive Assistant II

4 days ago


Irvine, California, United States Nikkiso Cryogenic Industries Full time
Job Title: Executive Assistant II

Nikkiso Cryogenic Industries is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and logistical support to our Executive Team.

Job Overview:

We are looking for a skilled and experienced Executive Assistant to work closely with our Executive Business Partner and Executive Management team to prepare, review, and approve expense reports. The successful candidate will also assist with calendar management, including scheduling appointments and meetings, and organizing meals. Additionally, the Executive Assistant will provide support with coordinating travel, including visa applications, and ensure accuracy of data and analysis through the application of validation techniques.

Responsibilities:
  • Work closely with Executive Business Partner and Executive Management team to prepare, review, and approve expense reports.
  • Assist with calendar management, including scheduling appointments and meetings, and organizing meals.
  • Provide support with coordinating travel, including visa applications.
  • Ensure accuracy of data and analysis through the application of validation techniques.
  • Collaborate with business staff to thoroughly understand the needs to be supported.
  • Assist the Executive Business Partner with project management tasks, including research, data analysis, and report generation.
  • Assist in coordinating communication between executives, internal departments, and external stakeholders.
Qualifications:
  • Bachelor's degree preferred.
  • At least 5+ years of experience in conducting business analysis, or as an Executive Assistant, or in a similar role.
  • Experience with Concur and Salesforce a plus.
  • Excellent written communication in English is required.
  • Experience in working with international data a plus.
  • Experienced in general administration; executive support is a plus.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills, with the ability to prioritize multiple tasks.
  • Intuitive; adept in anticipating the next step necessary.
  • Excellent analyst.
  • Collaborator.
  • Problem-solver.
  • Efficient administrator.
  • Drives completion.
  • Can-do attitude.
  • Excellent communication, interpersonal, and writing skills.
  • Discretion and ability to maintain confidentiality.

Salary Range: $60,837 to $83,353


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