Executive Support Specialist

2 weeks ago

Irvine, California, United States Stealth Startup Full time
Job Title: Executive Personal Assistant

We are seeking a highly skilled and experienced Executive Personal Assistant to join our team at Stealth Startup. As a key member of our senior leadership team, you will provide exceptional administrative support to our Chief Operating Officer (COO) and ensure the smooth operation of our day-to-day activities.

Key Responsibilities:
  • Calendar Management: Manage the COO's calendar, scheduling appointments, meetings, and events with a focus on prioritization and organization.
  • Travel Coordination: Arrange work-related and personal travel plans, including transportation, accommodation, and itineraries with meticulous attention to detail.
  • Stakeholder Liaison: Serve as the first point of contact for internal and external stakeholders, maintaining professionalism in all communications.
  • Confidentiality: Handle sensitive information with the utmost discretion and ensure that privacy is maintained at all times.
  • Interdepartmental Coordination: Facilitate communication between various teams and departments, ensuring smooth workflow and timely completion of tasks.
  • Task Prioritization: Effectively manage and prioritize incoming emails, calls, and other communications, providing prompt responses where necessary.
  • Ad Hoc Projects: Handle various projects as assigned, demonstrating flexibility and urgency in completing tasks both in-office and offsite.
  • Screening and Redirecting: Manage inbound communications, including calls and emails, redirecting or responding as needed to streamline the COO's workflow.
  • Logistics Management: Organize logistics for meetings and events, ensuring all details are handled from coordination to follow-up.
  • Personal Administrative Support: Manage personal tasks for the COO, including scheduling appointments and handling various personal errands.
  • Culinary Coordination: Collaborate with administrative teams to facilitate meal arrangements during meetings and events as required.
Requirements:
  • 3+ years of proven executive assistant experience (with 2+ years of personal assistant experience highly preferred).
  • High school diploma or GED required (college degree in hospitality, business administration, or a related field is preferred).
  • Exceptional organizational, time-management, and prioritization skills are a must.
  • Strong interpersonal and communication skills, with the ability to interact effectively with individuals at all levels.
  • Demonstrated ability to handle confidential information with discretion and sensitivity.
  • Meticulous attention to detail and strong problem-solving abilities.
  • Proficiency in Microsoft Office and Google Suite.
  • Client-focused mindset with a dedication to providing high-quality 'white glove' service.
  • Flexibility to work beyond regular business hours (as needed).
  • Commitment to delivering work of the highest quality to meet and exceed expectations.
  • Valid driver's license for offsite errands and related duties.
Working Environment & Hours:
  • Environment: Onsite, Monday - Friday
  • Hours: 6:30 am to 3:30 pm (*flexibility required for after-hours work)
Salary Range:

$85K - $95K (*DOE)

Extra Benefits:
  • 100% HMO Healthcare coverage
  • 401(k) plan with an employer match
  • PTO, sick leave, and paid holidays
  • Paid parental leave
  • Mileage and expense reimbursement for work-related travel
  • Company phone provided for work-related communication
  • Dental & Vision coverage
  • Pet insurance
  • ....and more

We are looking for a highly skilled and experienced Executive Personal Assistant to join our team at Stealth Startup. If you are a motivated and organized individual with a passion for delivering exceptional administrative support, we encourage you to apply for this exciting opportunity.

  • Administrative Support Specialist

    2 weeks ago

    Irvine, California, United States Cenergy International Full time

    Job Title: Administrative Assistant SpecialistAt Cenergy International, we are seeking a highly skilled and experienced Administrative Assistant Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our executives and teams, ensuring seamless day-to-day operations and contributing to the success of...

  • Sales Executive

    2 weeks ago

    Irvine, California, United States gpac Full time

    Job Title: Sales Executive - Drayage SpecialistWe are seeking a highly motivated and experienced Sales Executive to join our team as a Drayage Specialist. As a key member of our sales team, you will be responsible for driving revenue growth through outside sales and business development, with a focus on drayage sales.Responsibilities:Identify and pursue new...

  • Applications Support Specialist

    2 months ago

    Irvine, California, United States ATS Automation Full time

    Position Title: Applications Support SpecialistCompany: ATS AutomationATS Automation is a prominent entity in the field of diagnostic manufacturing systems, delivering automation innovations for the healthcare and life sciences sectors. As a key player in enhancing global health standards, ATS Automation is committed to improving the quality of life for...

  • Desktop Support Specialist

    2 weeks ago

    Irvine, California, United States HIKINEX Full time

    Job Summary:We are seeking a skilled Desktop Support Specialist to join our team at HIKINEX. The ideal candidate will have a strong background in desktop support, end-user support, and PC hardware troubleshooting. Key Responsibilities: Provide top-notch support for desktop and laptop hardware, software, and network connectivity issues Troubleshoot and...

  • Chief Executive Officer Support Specialist

    2 weeks ago

    Irvine, California, United States Willow Laboratories Full time

    Job Summary:Willow Laboratories, Inc. is a medical technology innovator driven by a mission to transform lives through innovation. As the Executive Assistant to the Chief Executive Officer, you will play a critical role in enabling the CEO to advance company initiatives and goals. This position requires exceptional time management skills, the ability to...

  • IT Support Specialist

    1 week ago

    Irvine, California, United States Hyundai America Technical Center Full time

    Hyundai America Technical Center, Inc. is seeking a skilled IT Support Specialist to join our team in Irvine, CA.The ideal candidate will have a strong background in IT support and a passion for delivering exceptional customer service.Responsibilities will include:Providing technical assistance and support to end-users within the California...

  • IT Support Specialist

    3 weeks ago

    Irvine, California, United States Solugenix Corporation Full time

    Job Title: IT Tech Support SpecialistWe are seeking a highly skilled IT Tech Support Specialist to join our team at Solugenix Corporation. As a key member of our technical support team, you will be responsible for providing top-notch support to our clients and ensuring the smooth operation of their IT systems.Job Summary:The IT Tech Support Specialist will...

  • Administrative Support Specialist

    2 weeks ago

    Irvine, California, United States Ultimate Staffing Services Full time

    Job SummaryUltimate Staffing Services is seeking a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team in the property management industry.This role will provide comprehensive administrative support to various departments, including leasing, maintenance, and client relations. The ideal candidate will possess...

  • Executive Support Specialist

    2 weeks ago

    Irvine, California, United States Elwyn Full time

    Key Responsibilities:Provide exceptional service to residents and guestsSupport the General Manager and Resident Relations SupervisorInterface with various departments and teamsRequirements:Excellent communication and interpersonal skillsAbility to work in a fast-paced environmentStrong organizational and time management skills

  • IT Support Specialist

    7 days ago

    Irvine, California, United States Ninyo & Moore Full time

    Job Title: IT Support SpecialistNinyo & Moore Geotechnical and Environmental Sciences Consultants is seeking a skilled IT Support Specialist to join our team in Irvine, California. The successful candidate will provide Level 1 & 2 help desk support to users throughout the company, while also working with the IT team on various department projects.Key...

  • IT Support Specialist

    7 days ago

    Irvine, California, United States Ninyo & Moore Full time

    Job Title: IT Support SpecialistNinyo & Moore Geotechnical and Environmental Sciences Consultants is seeking a skilled IT Support Specialist to join our team in Irvine, California. As a key member of our IT team, you will provide Level 1 & 2 help desk support to users throughout the company, while also working on various department projects.Key...

  • IT Support Specialist

    7 days ago

    Irvine, California, United States Ninyo & Moore Full time

    Job Title: IT Support SpecialistJob Summary: Ninyo & Moore is seeking an IT Support Specialist to provide Level 1 & 2 help desk support to users throughout the company. The successful candidate will work along with the entire IT team on various department projects, including support for desktop PCs and laptops, troubleshooting and repair of hardware and...

  • IT Support Specialist

    1 week ago

    Irvine, California, United States Ninyo & Moore Full time

    Job Title: IT Support SpecialistJob Summary: Ninyo & Moore is seeking an IT Support Specialist to provide Level 1 & 2 help desk support to users throughout the company. The successful candidate will work along with the entire IT team on various department projects, including support for desktop PCs and laptops, troubleshooting and repair of hardware and...

  • IT Support Specialist

    1 week ago

    Irvine, California, United States Ninyo & Moore Full time

    Job Title: IT Support SpecialistJob Summary: Ninyo & Moore is seeking an IT Support Specialist to provide Level 1 & 2 help desk support to users throughout the company. The successful candidate will work along with the entire IT team on various department projects, including support for desktop PCs and laptops, troubleshooting and repair of hardware and...

  • IT Support Specialist

    1 week ago

    Irvine, California, United States Ninyo & Moore Full time

    Job Title: IT Support SpecialistJob Summary: Ninyo & Moore is seeking an IT Support Specialist to provide Level 1 & 2 help desk support to users throughout the company. The successful candidate will work along with the entire IT team on various department projects, including support for desktop PCs and laptops, troubleshooting and repair of hardware and...

  • IT Support Specialist

    2 weeks ago

    Irvine, California, United States Archwest Capital Full time

    IT Support SpecialistWe are seeking a highly skilled IT Support Specialist to provide technical assistance and support to our employees. The ideal candidate will have a solid understanding of computer systems, networks, and software applications, as well as excellent problem-solving and communication skills.Key Responsibilities:Provide first-line technical...

  • Technical Support Specialist

    4 weeks ago

    Irvine, California, United States Apex Systems Full time

    Technical Support Specialist OpportunityWe are seeking a highly skilled Technical Support Specialist to join our team at Apex Systems. As a Technical Support Specialist, you will be responsible for providing technical assistance and support to our clients, troubleshooting and resolving technical issues, and maintaining a high level of customer...

  • Technical Support Specialist

    1 week ago

    Irvine, California, United States Futran Tech Solutions Pvt. Ltd. Full time

    Job Title: Desktop SupportJob Type: ContractLocation: RemoteJob Description:We are seeking a skilled Desktop Support Specialist to join our team at Futran Tech Solutions Pvt. Ltd. The ideal candidate will have experience supporting IT equipment in a large corporate environment and be proficient in troubleshooting hardware and software issues for Windows and...

  • IT Support Specialist

    7 days ago

    Irvine, California, United States Ninyo & Moore Full time

    Job Description: Ninyo & Moore is seeking a skilled IT Support Specialist to join our team in Irvine, California. The successful candidate will provide Level 1 & 2 help desk support to users throughout the company, working closely with the IT team on various department projects. Key responsibilities include supporting desktop PCs and laptops, troubleshooting...

  • IT Support Specialist

    7 days ago

    Irvine, California, United States Ninyo & Moore Full time

    Job Description: Ninyo & Moore is seeking a skilled IT Support Specialist to join our team in Irvine, California. The successful candidate will provide Level 1 & 2 help desk support to users throughout the company, while also working alongside the IT team on various department projects. Key responsibilities include supporting desktop PCs and laptops,...