HR Administrative Coordinator

4 weeks ago


Sacramento, California, United States Ole Mexican Foods, INC Full time
Job Summary

We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at Ole Mexican Foods, INC. As an HR Administrative Assistant, you will play a critical role in supporting the HR department in various personnel-related administrative tasks.

Your primary responsibilities will include maintaining employee records, updating HR databases, assisting in payroll preparation, and preparing paperwork for HR policies and procedures. You will also be responsible for processing employees' requests, coordinating HR projects, meetings, and training seminars, and providing orientations for new employees.

We are looking for an individual with excellent organizational and time-management skills, as well as the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a positive and productive work environment, we encourage you to apply.

Key Responsibilities
  • Maintain accurate and up-to-date employee records, both in soft and hard copy formats
  • Update HR databases with new hires, separations, vacation, and sick leave information
  • Assist in payroll preparation by providing relevant data, such as absences, bonuses, and leaves
  • Prepare paperwork for HR policies and procedures, ensuring compliance with labor legislation in California
  • Process employees' requests and provide relevant information in a timely and professional manner
  • Coordinate HR projects, meetings, and training seminars, ensuring smooth execution and minimal disruption to the work environment
  • Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
  • Manage the department's telephone center, addressing queries and providing excellent customer service
  • Prepare reports and presentations for internal communications, highlighting key HR metrics and trends
  • Provide orientations for new employees, sharing onboarding packages and explaining company policies and procedures
Requirements and Skills
  • Proven work experience as an HR Administrative Assistant, with a strong background in HR software and systems
  • Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines
  • Strong communication and interpersonal skills, with the ability to build relationships with employees and management
  • Knowledge of labor legislation in California, with the ability to apply this knowledge in a practical and effective manner
  • BS degree in Human Resources or a relevant field, with a strong understanding of HR principles and practices


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