Administrative Coordinator and Academic Support Specialist

2 weeks ago

Cambridge, Massachusetts, United States Harvard University Full time
Essential Qualifications

Minimum of two years of pertinent administrative experience.

Preferred Skills and Attributes

We encourage applications from individuals who possess some of the following attributes; a commitment to professional growth is highly valued:
  • Understanding of Indigenous communities
  • Exceptional organizational abilities; adept at managing multiple tasks and prioritizing various projects and requests
  • Strong written and verbal communication capabilities
  • Approachable demeanor, with a focus on quality service and a sense of humor
  • Self-motivated and capable of thriving in a dynamic, collaborative environment
  • Familiarity with office operations, systems, and software
  • Openness to travel (2-3 trips annually)
Additional Information

This role is a fully benefits-eligible term appointment with potential for extension.

Discover more about our organizational culture and envision your future at Harvard Kennedy School.
Note: Harvard Kennedy School does not offer visa sponsorship.
Pre-employment reference and background checks are required by Harvard University.
Harvard University is dedicated to fostering a healthy, sustainable work and learning environment.

This position is hybrid, based in Cambridge, MA. We prioritize in-person engagement, cross-team collaboration, and community building to create a vibrant atmosphere for our students, faculty, staff, and research fellows. The role necessitates in-person attendance on campus at least three days a week during the academic year, with specific days and schedules to be arranged with your supervisor. The health of our workforce is paramount at Harvard University, and we strongly encourage all employees to stay current with CDC-recommended vaccinations.

Salary Range: $54,445 - $85,043
Note: Initial salaries generally fall within the lower half of the salary range, but are ultimately determined by the position's scope, the candidate's relevant experience, and internal equity considerations.

Work Schedule

9 AM to 5 PM, Monday through Friday

Position Overview

Communications Responsibilities
  • Engage with tribal leaders, officials, executives, federal agencies, and media representatives.
  • Oversee program website, social media platforms, and mailing lists.
  • Collaborate with internal faculty, staff, fellows, and students.
  • Respond to general program inquiries and research requests through various communication channels.
  • Assist in the editing and distribution of publications.
  • Draft correspondence and manage mass mailings.
Administrative and Financial Duties
  • Prepare and manage all Corporate Card expense reports.
  • Process bills, invoices, and reimbursements efficiently.
  • Coordinate team meetings and appointments.
  • Maintain shared drives and electronic data storage.
  • Perform other clerical tasks as required.
Event Coordination
  • Participate in initial meetings and coordinate contracts with event-related vendors.
  • Manage agreements with hotels, convention centers, and catering services.
  • Arrange travel logistics for staff and visiting representatives.
  • Collaborate with vendors to create event signage and related materials.
  • Organize and distribute event materials, including sign-in sheets and nametags.
  • Support events by welcoming attendees and assisting speakers.
Faculty Assistance
  • Prepare course materials, manage course websites, and support students.
  • Acquire publications and research materials as needed.
Equal Employment Opportunity Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Job Summary

The Administrative Coordinator and Academic Support Specialist for the Project on Indigenous Governance and Development at the Harvard Kennedy School's Ash Center for Democratic Governance and Innovation plays a crucial role in the operations and success of the Project and its flagship program. Candidates should demonstrate an understanding of Indigenous communities, possess excellent organizational and multitasking skills, and exhibit a friendly, service-oriented approach. The Ash Center values diverse perspectives and is committed to fostering an environment of rigor, curiosity, and integrity. We actively seek candidates who share our commitment to these values.

The Project is recognized within Harvard and increasingly on a national and global scale. Its core activities encompass research, advisory services, executive education, and the administration of a tribal governance awards program. The Administrative Coordinator will engage in all aspects of the Project and provide support to the Faculty Director.

  • Academic Support Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States ASK Consulting Full time

    Position OverviewImportant Note: All applicants must be directly employed by ASK Consulting and cannot be subcontracted. Sponsorship is not available at this time.Position Title: Academic Support CoordinatorContract Duration: 3 MonthsCompensation: $42 per hourRole Summary:Establishes and manages systems and processes within an academic department.Prepares...

  • Administrative Support Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States V R Della Infotech Inc Full time

    Job OverviewThe Administrative Support Coordinator plays a vital role in overseeing and managing various programs, projects, and events. This position is responsible for establishing and executing administrative systems to effectively handle the assigned responsibilities.Key ResponsibilitiesAct as the primary source of information, addressing inquiries from...

  • Administrative Support Specialist

    3 days ago

    Cambridge, Massachusetts, United States Proclinical Staffing Full time

    Job Summary:Proclinical Staffing is seeking a highly skilled and organized Administrative Support Specialist to provide comprehensive support to senior executives and program teams.Key Responsibilities:Manage complex calendars, expenses, and travel arrangements for senior executives.Coordinate meetings, events, and vendor visits, ensuring seamless...

  • Administrative Assistant for Academic Programs

    7 days ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Academic Programs Assistant to join our team at the Massachusetts Institute of Technology (MIT). This is a unique opportunity to work in a fast-paced and dynamic environment, supporting the academic administrator and contributing to the success of our students and faculty.Key...

  • Administrative Support and Acquisitions Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Position OverviewThe Administrative Support and Acquisitions Coordinator at the Massachusetts Institute of Technology will play a vital role in assisting the editorial director with various departmental administrative functions and contributing to project management within the book program focused on trade science. Key ResponsibilitiesOrganize and schedule...

  • Senior Academic Programs Coordinator

    4 days ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job SummaryThe Massachusetts Institute of Technology (MIT) is seeking a highly skilled and experienced Senior Academic Programs Assistant to join its Earth, Atmospheric, and Planetary Sciences (EAPS) Education Office. As a key member of the team, you will provide complex and diverse administrative support to the academic administrator, ensuring the smooth...

  • Administrative Support Specialist

    15 hours ago

    Cambridge, Massachusetts, United States The Judge Group Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at The Judge Group. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Provide front desk support, including answering phone calls, responding to emails, and greeting clients...

  • Administrative Coordinator

    4 days ago

    Cambridge, Massachusetts, United States Clocktower Staffing Full time

    Clocktower Staffing is seeking a highly skilled and organized Administrative Coordinator to support the success of our clients. As an Executive Support Specialist, you will play a critical role in managing the day-to-day operations of our office.Key Responsibilities:Calendar Management: Coordinate and schedule meetings, appointments, and events with...

  • Staff Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Experis Full time

    Job Title:Staff Administrative CoordinatorLocation:On-site, Cambridge, MAPay:$28/hr to $32/hrPosition Overview:We are looking for a detail-oriented and proactiveStaff Administrative Coordinatorto enhance our team in Cambridge, MA. The successful candidate will manage administrative frameworks and processes, serve as the primary information resource for the...

  • Administrative Coordinator for Faculty Affairs

    2 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Position OverviewThe Division of Social Science is in search of a meticulous, proactive, and seasoned administrator to provide comprehensive, primarily on-campus support for the Dean of Social Science. The Administrative Coordinator will deliver direct executive assistance to the Dean, acting as the primary point of contact for both internal and external...

  • Administrative Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States V R Della Infotech Inc Full time

    Job OverviewThe Administrative Operations Coordinator plays a pivotal role in overseeing and managing various programs, projects, and events. This position is responsible for developing and executing administrative systems that enhance operational efficiency.Key ResponsibilitiesAct as the primary point of contact for inquiries from clients, participants, and...

  • Executive Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Della Infotech Inc. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Administrative Coordinator to provide comprehensive support to our faculty and research team at Della Infotech Inc. This role is essential in ensuring the smooth operation of administrative functions within the department.Key Responsibilities:Administrative Support: Establish and...

  • Executive Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Executive Administrative CoordinatorThe Hollister Group is in search of an Executive Administrative Coordinator to provide exceptional support to a distinguished faculty member. This role is essential for ensuring the smooth operation of complex administrative tasks in a dynamic academic environment. The ideal candidate will be poised, detail-oriented, and...

  • Administrative Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Smithsonian Astrophysical Observatory Full time

    Job OverviewThe Smithsonian Astrophysical Observatory (SAO) is seeking an Administrative Specialist to join the Atomic and Molecular Physics Division (AMP). This role is pivotal in overseeing and managing the financial operations related to grant-funded research initiatives.Key ResponsibilitiesAdministrative Coordination: Oversee all administrative functions...

  • Executive Administrative Coordinator

    1 week ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Executive Administrative CoordinatorThe Hollister Group is in search of an Executive Administrative Coordinator to provide essential support to a senior faculty member within a distinguished educational institution. This role is pivotal in delivering comprehensive administrative assistance, requiring a candidate who is not only experienced but also poised,...

  • Administrative Operations Coordinator

    1 week ago

    Cambridge, Massachusetts, United States Smithsonian Astrophysical Observatory Full time

    Job OverviewThe Smithsonian Astrophysical Observatory (SAO) is seeking an Administrative Specialist within the Atomic and Molecular Physics Division (AMP). This role is pivotal in overseeing and managing the financial operations associated with grant-funded research initiatives.Key ResponsibilitiesAdministrative Coordination: Oversee all administrative...

  • Administrative Operations Coordinator

    1 week ago

    Cambridge, Massachusetts, United States Smithsonian Astrophysical Observatory Full time

    Job OverviewThe Smithsonian Astrophysical Observatory (SAO) is seeking an Administrative Specialist to join the Atomic and Molecular Physics Division (AMP). This role is pivotal in overseeing and managing the financial aspects of grant-funded research initiatives.Key ResponsibilitiesAdministrative Coordination: Oversee all administrative functions within the...

  • Academic Internal Medicine Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Archway Physician Recruitment Full time

    Position Overview: Academic Internal Medicine SpecialistWe are seeking a qualified and experienced Internal Medicine Physician to become a vital part of our academic healthcare team. This full-time, permanent role is designed for a clinician with a passion for both patient care and education.Key Highlights:Located in a vibrant community with easy access to...

  • Administrative Support Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States City of Cambridge Full time

    ABOUT THE ORGANIZATION: The City of Cambridge is dedicated to fostering an inclusive environment that promotes learning and community engagement. Our mission is to ensure that all residents have access to valuable resources and opportunities for personal and professional growth.ABOUT THE POSITION: Reporting directly to the Deputy Director of Libraries, the...

  • Administrative Operations Specialist

    1 week ago

    Cambridge, Massachusetts, United States Compunnel Healthcare Full time

    Job OverviewPosition SummaryThe Administrative Operations Specialist plays a crucial role in overseeing and managing various programs, projects, and events within the organization. This position is responsible for establishing and executing administrative frameworks to efficiently handle designated responsibilities.Key Responsibilities- Act as the primary...