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Staff Administrative Coordinator

2 months ago

Cambridge, Massachusetts, United States Experis Full time

Job Title:
Staff Administrative Coordinator

Location:
On-site, Cambridge, MA

Pay:
$28/hr to $32/hr

Position Overview:
We are looking for a detail-oriented and proactive

Staff Administrative Coordinator

to enhance our team in Cambridge, MA.

The successful candidate will manage administrative frameworks and processes, serve as the primary information resource for the unit, project, or program, and facilitate the efficient functioning of the department.


Key Responsibilities:

Administrative Oversight:
Design and execute administrative frameworks and processes.
Act as the primary information resource on unit, project, or program matters.
Collect and maintain data, assisting in the preparation of reports using various software applications.
Prepare and maintain financial, personnel, administrative, and student records.
Draft, proofread, edit, and prepare correspondence, reports, and other documents using word processing, spreadsheets, and databases.

Communication and Coordination:
Ensure effective daily communication flow within the department.
Coordinate the use of facilities and organize meetings, conferences, and seminars.
Facilitate communication between students and faculty during assessments.

Supervision and Scheduling:
Oversee the work of proctors during the day, providing training and creating weekly schedules.
Monitor examination rooms during assessments, ensuring compliance with time limits and accommodation needs.
Serve as the point of contact for proctors and students needing clarification.

Exam Administration:
Prepare and distribute examination materials to students.
Collect, verify, and count completed exams.
Notify appropriate personnel about test equipment issues and work to find quick resolutions.

General Support:
Perform clerical support duties, including answering phones, processing correspondence, and maintaining files.
Support check-in desk operations as needed.
Other duties as required.

Required Qualifications:
High school diploma or equivalent.
At least one year of academic, administrative, and customer service experience.
Supervisory experience.
Excellent communication skills.
Ability to work well under pressure.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word).

Preferred Qualifications:
Experience in Higher Education, with knowledge of general academic policies and procedures.
Excellent customer service and interpersonal skills.
Ability to handle complex and confidential information with discretion.
Demonstrated troubleshooting ability and strong organizational skills.
Ability to multitask while maintaining good judgment and timeliness.
Excellent oral and written communication skills.
Ability to circulate within Testing Center spaces and navigate multiple buildings across campus for prolonged periods.
Ability to lift and move up to 50 lbs.
Availability to work extended hours during busy periods.

Work Schedule:
Monday to Friday, 8:30 AM - 5:00 PM, on-site in Cambridge, MA.

Please click apply today