Office Support Specialist

1 week ago


Indianapolis, Indiana, United States Synectics Inc Full time
Job Overview

We are seeking a dedicated Office Support Specialist to facilitate the smooth operation of our office environment. This role is essential in providing administrative assistance and ensuring that our team functions efficiently.

Key Responsibilities

Primary Duties:

  • Provide comprehensive administrative support to enhance office productivity.
  • Assist management and staff with various organizational and communication tasks.
  • Handle sensitive and confidential information with discretion.
  • Communicate effectively through phone and email, ensuring all tasks are completed with precision and delivered promptly.
  • Manage incoming and outgoing phone calls.
  • Sort and distribute mail and packages.
  • Oversee the ordering of employee identification badges.
  • Maintain inventory of office supplies and place orders as necessary.
  • Ensure the upkeep of office equipment, including postage machines and copiers.
  • Handle parking validations and related invoicing.
  • This position requires in-office presence for approximately 15 to 20 hours weekly.
Qualifications

Essential Skills:

  • High school diploma or equivalent.
  • Minimum of 2 years of relevant experience in an administrative role.
  • Proven ability to maintain confidentiality.
  • Professional demeanor and attitude.
  • Strong multitasking abilities and effective time management skills.
  • Detail-oriented with a collaborative spirit.
  • Self-driven and highly organized, with the capacity to prioritize tasks and communicate effectively.
  • Eagerness to learn and a strong service orientation.
  • Key Skills:
    • Administrative Support
    • Attention to Detail
    • Office Supply Management
    • Equipment Maintenance
    • Invoice Processing


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