Administrative Support Specialist

6 days ago


Lansing, Michigan, United States State of Indiana Full time
About the Role

The State of Indiana is seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Indiana State Prison. As an Administrative Assistant, you will play a critical role in supporting the daily operations of the prison, ensuring the smooth flow of administrative tasks, and providing exceptional customer service to our stakeholders.

Key Responsibilities
  • Manage inventory logs and ensure accurate tracking of supplies
  • Coordinate the ordering of supplies for the library and other departments
  • Ensure the sanitation and maintenance of the library and other areas
  • Supervise incarcerated individuals and ensure their safety and well-being
  • Attend annual conferences and training sessions to stay up-to-date on best practices and industry developments
Requirements
  • High School Diploma or equivalent
  • At least 4 years of full-time professional experience in administrative support, business administration, program support, public administration, or related experience
  • Specialized knowledge of administrative management principles and theories
  • Working knowledge of research techniques and report composition
  • Effective written and verbal communication skills
  • Attention to detail and proofreading skills
  • Organizational skills with the ability to prioritize tasks effectively and multitask
  • Ability to use Microsoft Office Suite (Word, Excel, Outlook)
Benefits of Employment with the State of Indiana
  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


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