Administrative Assistant 2
2 weeks ago
Position Overview:
As an integral part of the legal team, the Administrative Assistant 2 is responsible for the meticulous preparation and upkeep of legal case files. This role involves logging data from court orders into the iDocit case management system to ensure precise reporting and case assignments.
Key Responsibilities:
1. Proficiently utilize the iDocit case management system for various tasks including data entry, conflict searches, case maintenance, document merges, close-out procedures, and file destruction.
2. Verify court dates and case details to maintain accurate records.
3. Ensure the integrity of database information for timely statistical reporting utilized by the Administrative Office for budget and caseload projections.
4. Manage incoming communications by screening visitors and telephone calls, providing accurate responses to routine inquiries from clients and their families regarding court dates and case statuses.
Communication and Coordination:
Maintain effective verbal and in-person communication with clerks, judges, county attorneys, service providers, and clients. Review incoming mail and court documents, identifying sensitive correspondence and taking appropriate actions. Relay specific instructions and messages regarding court cases as directed by the supervising staff.
Qualifications:
Applicants should possess a minimum of two years of full-time general office experience, with at least one year in a secretarial or related administrative support role. Relevant post-secondary coursework in an accredited secretarial, business, or closely related field may substitute for the required experience on a month-for-month basis. Completion of thirty (30) semester hours of undergraduate coursework may also be considered as a substitute for one year of general office experience. Certification from the State of Iowa Administrative Assistant Certificate Program can replace six months of the required experience.
Typing Requirement:
Candidates may be required to demonstrate the ability to type at a net speed of 40 words per minute. Verification of typing scores must be provided if included in the minimum requirements for this position.
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