Financial Records Specialist

2 weeks ago


Covington, Louisiana, United States Pelican Energy Consultants Full time
Job Overview

POSITION SUMMARY

The Financial Records Specialist is responsible for accurately computing, classifying, and recording numerical data to ensure the integrity of financial records. This role involves performing a variety of routine tasks related to calculating, posting, and verifying financial data necessary for maintaining comprehensive accounting records, with a focus on accounts payable processing.

KEY RESPONSIBILITIES

Essential Duties Include:

  • Reviewing all invoices to ensure proper documentation and authorization prior to processing payments.
  • Posting invoice vouchers to the correct General Ledger accounts, sub-accounts, and project numbers, ensuring accuracy in the accounting period.
  • Generating and securing signatures on all accounts payable checks.
  • Distributing signed checks as required by company policy.
  • Responding to vendor inquiries in a timely and professional manner.
  • Maintaining comprehensive accounts payable reports, spreadsheets, and corporate files.
  • Monitoring recurring expenses to ensure timely payments.
  • Preparing account analyses as needed.
  • Performing filing and copying tasks as necessary.
  • Processing and reconciling company credit card expense reports.
  • Compiling weekly reports for management review.
  • Maintaining schedules for prepaid expenses and preparing monthly journal entries.
  • Documenting processes for clarity and compliance.
  • Processing accounts receivable payments.
  • Assisting the Controller with various projects as assigned.
  • Carrying out additional duties as required.

POSITION QUALIFICATIONS

Competency Requirements:

  • Accountability: Ability to take responsibility for actions and decisions.
  • Accuracy: Skill in performing tasks with precision and thoroughness.
  • Adaptability: Capacity to adjust to changes in the work environment.
  • Detail Orientation: Strong focus on the finer details of tasks and projects.
  • Ethical Standards: Commitment to conduct that aligns with established values and norms.
  • Integrity: Ability to be honest and maintain credibility in the workplace.
  • Reliability: Dependability and trustworthiness in fulfilling job responsibilities.
  • Responsibility: Willingness to be accountable for one’s actions.

SKILLS & ABILITIES

Education: An Associate's or Bachelor's Degree is preferred.

Experience: A minimum of 2 years of relevant experience is required.

Technical Skills: Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, along with experience in accounting and payroll software.

Certificates & Licenses: Relevant certifications are a plus.

Other Requirements: Candidates should possess a strong work ethic and a commitment to excellence in all tasks.



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