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Office Manager
2 months ago
We are seeking a highly skilled and experienced Office Manager to join our team at The Salvation Army Central Territory. The successful candidate will be responsible for overseeing the fiscal operations of our Child Care programs, ensuring timely and accurate financial management, and providing administrative support to our Program Director.
Key Responsibilities- Assure timely voucher submission to all funding sources, including Certificate and Collaboration vouchers, and serve as authorized signature on voucher.
- Serve as second signature on check requests or as second signature in the absence of project director, including check requests, bills and invoices, and petty cash.
- Assure adequate funds are available for orders, review reimbursement checks for submission to the finance office.
- Answer the phone, type thank you letters for donors, and respond to general questions as needed.
- Assist Director with attendance reports and the development of all grant budget applications.
- Review coding for monthly expenses and money orders to finance office.
- Collect records and code site money orders for the finance office.
- Responsible for developing all grant budget applications in collaboration with the Director.
- Work collaboratively with the Director to develop Child Care budget applications, contracts, budget revisions, and budget amendments.
- Ensure professional working environment through the maintenance and updating of equipment such as copiers and phone systems in collaboration with the Director.
- Tracks the receipt of funds from funding sources to assure sound fund balance, prevent overspending, determine when revisions are warranted, and informs the Director of any untimely reimbursements.
- Participate as a member of the Child Care Program Management Team and communicate with staff and contacts including The Divisional Finance Department.
- Oversee Human Resources operations with support from the Administrative Assistant.
- Minimum of two years of college education in a related field.
- Two years of administrative experience.
- Proficiency with all Microsoft Office software applications.
- A commitment to uphold and promote the mission of The Salvation Army and an appreciation of faith-based service organizations.
- An interpersonal style that is service-oriented and supportive of other departments.
- An excellent attention to detail, procedures, processes, and policies.
- Good communication and interpersonal skills that exhibit the principles and values of the Army, as well as foster team relationships and effective communications.
- Good organizational skill and the ability to work independently as well as with a team of people.
- Good judgment in making decisions based upon recognizing established precedents and demonstration of resourcefulness in meeting problems.
- Ability to manage projects to completion, prioritize work flow, maintain documentation standards, provide quality service delivery.
- Ability to be self-motivated in a challenging work environment and to work with sensitive and confidential information.
- Extensive knowledge of social service and early childhood programs.
- Ability to write clearly and give good instructions.
This position is required to do light physical work. In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC. The work environment for this position includes an office environment with a low noise level.
Equal Opportunity EmployerThe Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
