Office Operations Manager
3 weeks ago
We are seeking a highly skilled and experienced Office Operations Manager to join our team at Skidmore, Owings & Merrill LLP. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our office facilities, including maintenance, repairs, and renovations.
Key Responsibilities- Ensure the facility meets SOM standards and maintenance of standards is updated daily.
- Act as the first point of contact for all office renovations, staff issues, repairs, and improvements, as well as office emergencies.
- Coordinate and oversee all aspects of internal staff moves.
- Communicate and interact daily with staff and new hires to ensure facilities procedures are compliant with SOM standards.
- Schedule maintenance, cleaning, painting, furniture repair, and storage.
- Supervise the ordering of pantry supplies, office supplies, and furniture.
- Oversee building cleaning company to ensure contracted services are provided.
- Develop relationships and work daily with vendors on COL, contracts, and solicit proposals.
- Review monthly expenditures to ensure adherence to budget guidelines.
- Coordinate purchases and disposal of furniture and fixtures with Finance.
- Inspire and lead others by example, participate in staff mentoring and training, clearly define team member expectations and responsibilities, empower others, and delegate where appropriate based on team members' recognized abilities and potential.
- Develop and/or manage, in collaboration with team members, a clear and consistent work plan to achieve the project budget, deliverables, and schedule.
- Actively engage in internal and external professional development opportunities.
- Contribute to the implementation of sustainable strategies in all project assignments and the associated development of staff knowledge.
- Contribute to the development of standards, policies, and procedures.
- Protect SOM from financial and legal risk.
- College degree preferred or equivalent knowledge, skills, and abilities.
- Minimum of 6 years experience as an office operations/administrative professional or equivalent knowledge, skills, and abilities.
- Experience in architecture is preferred.
- Minimum 3 years supervisory experience.
- Extensive knowledge of Microsoft Office and Google Workspace.
- Excellent leadership, interpersonal skills, communication skills, both oral and written.
- Ability to interact with all levels of staff and Partnership.
We offer a comprehensive benefits package, including health and wellness, savings, work-life balance, and professional development opportunities.
Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $80,000 to $95,000.
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