Office Operations Manager

3 weeks ago


Chicago, Illinois, United States Skidmore, Owings & Merrill LLP Full time
Job Summary

We are seeking a highly skilled and experienced Office Operations Manager to join our team at Skidmore, Owings & Merrill LLP. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our office facilities, including maintenance, repairs, and renovations.

Key Responsibilities
  • Ensure the facility meets SOM standards and maintenance of standards is updated daily.
  • Act as the first point of contact for all office renovations, staff issues, repairs, and improvements, as well as office emergencies.
  • Coordinate and oversee all aspects of internal staff moves.
  • Communicate and interact daily with staff and new hires to ensure facilities procedures are compliant with SOM standards.
  • Schedule maintenance, cleaning, painting, furniture repair, and storage.
  • Supervise the ordering of pantry supplies, office supplies, and furniture.
  • Oversee building cleaning company to ensure contracted services are provided.
  • Develop relationships and work daily with vendors on COL, contracts, and solicit proposals.
  • Review monthly expenditures to ensure adherence to budget guidelines.
  • Coordinate purchases and disposal of furniture and fixtures with Finance.
Leadership Responsibilities
  • Inspire and lead others by example, participate in staff mentoring and training, clearly define team member expectations and responsibilities, empower others, and delegate where appropriate based on team members' recognized abilities and potential.
  • Develop and/or manage, in collaboration with team members, a clear and consistent work plan to achieve the project budget, deliverables, and schedule.
  • Actively engage in internal and external professional development opportunities.
  • Contribute to the implementation of sustainable strategies in all project assignments and the associated development of staff knowledge.
  • Contribute to the development of standards, policies, and procedures.
  • Protect SOM from financial and legal risk.
Requirements
  • College degree preferred or equivalent knowledge, skills, and abilities.
  • Minimum of 6 years experience as an office operations/administrative professional or equivalent knowledge, skills, and abilities.
  • Experience in architecture is preferred.
  • Minimum 3 years supervisory experience.
  • Extensive knowledge of Microsoft Office and Google Workspace.
  • Excellent leadership, interpersonal skills, communication skills, both oral and written.
  • Ability to interact with all levels of staff and Partnership.
Benefits

We offer a comprehensive benefits package, including health and wellness, savings, work-life balance, and professional development opportunities.

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $80,000 to $95,000.



  • Chicago, Illinois, United States The LaSalle Group Full time

    Are you a highly organized and detail-oriented professional with a passion for ensuring seamless office operations? The LaSalle Group is seeking a skilled Office Manager to oversee the day-to-day activities and provide administrative support to senior management.Manage office operations, ensuring a smooth and efficient work environment.Provide direct...


  • Chicago, Illinois, United States General Dental Office Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Dental Office Administrator to join our team at General Dental Office.As a key member of our front desk team, you will be responsible for managing office operations, administrative tasks, and business functions.Key responsibilities include:Managing office schedules and appointmentsHandling...


  • Chicago, Illinois, United States Lotte New York Palace Full time

    Front Office Operations ManagerLotte New York Palace is seeking a highly skilled Front Office Operations Manager to lead our Front Office team. As a key member of our management team, you will be responsible for ensuring exceptional guest service and maintaining a high level of operational efficiency.Key Responsibilities:Lead all aspects of Front Office...


  • Chicago, Illinois, United States Skidmore, Owings & Merrill LLP Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Operations Manager to join our team at Skidmore, Owings & Merrill LLP. The successful candidate will be responsible for ensuring the facility meets our standards and maintaining daily updates. This role will also serve as the first point of contact for all office renovations, staff issues,...


  • Chicago, Illinois, United States Arch Dental Full time

    Job DescriptionArch Dental is seeking a highly skilled and experienced Office Manager to oversee the daily operations of our Bucktown Wicker Park dental office. The ideal candidate will have a strong background in dental office management and be able to manage patient scheduling, billing, and insurance processing with ease.Responsibilities:Oversee dental...


  • Chicago, Illinois, United States Office Revolution Full time

    The Director of Operational Excellence will lead the operational staff across all Office Revolution locations. This role encompasses designing effective team structures, identifying training needs, and developing high-performing talent to maintain a competitive edge through a consultative approach.Key Responsibilities:Partner with leadership to establish...


  • Chicago, Illinois, United States Arch Dental Full time

    Job DescriptionWe are seeking a highly skilled and experienced Office Manager to oversee the daily operations of our dental practice in Bucktown Wicker Park. The ideal candidate will have a strong background in dental office management and be able to effectively manage patient scheduling, billing, and insurance processing.Responsibilities:Oversee dental...


  • Chicago, Illinois, United States Arch Dental Full time

    Job Summary: We are seeking a highly skilled and experienced Office Manager to oversee the daily operations of our dental practice in Bucktown Wicker Park. The ideal candidate will have a strong background in dental office management and be able to lead our team with confidence and expertise.Responsibilities:Manage patient scheduling, billing, and insurance...


  • Chicago, Illinois, United States Trump International Hotel and Tower Chicago Full time

    Job DescriptionAs a Front Office Manager at Trump International Hotel and Tower Chicago, you will be responsible for overseeing the front office operations to ensure profitability, control costs, and maintain quality standards. This includes managing front office systems, supplies inventory, scheduling, forecasting, and department budget to maximize revenue....

  • Front Office Manager

    4 weeks ago


    Chicago, Illinois, United States Queenside Hospitality LLC Full time

    Job DescriptionJob Title: Front Office ManagerLocation: Holiday Inn Chicago Madison Conference CenterSalary: $16.00 - $17.00 per hourJob Type: Non-ExemptFull-time (3 to 5 days per week, A.M. or P.M. shifts)Job Description:The Queenside Hospitality LLC is seeking a dedicated and enthusiastic Front Office Manager to join our team. The ideal candidate will be...


  • Chicago, Illinois, United States fairlife Full time

    Job Descriptionfairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.We are seeking a highly skilled and experienced Facilities and Office Manager to join our team. The successful candidate will be responsible for fostering a professional, safe, and fun work environment that is...


  • Chicago, Illinois, United States Resource Management Office Full time

    Job OverviewWe are seeking a highly skilled and motivated Operations Engineer to join our Resource Management Office team. As an Operations Engineer, you will be responsible for providing exceptional customer support and resolving technical issues related to infrastructure technologies.Key ResponsibilitiesProvide direct customer support via phone, email, or...


  • Chicago, Illinois, United States Mitchell Martin Inc. Full time

    As a key member of the Mitchell Martin Inc. team, the Office Operations Specialist will play a vital role in ensuring the smooth day-to-day operation of our office.Responsibilities include:Conducting regular inspections to maintain a clean and safe workspace.Coordinating with vendors to ensure timely service completion.Managing reception duties, including...

  • Office Manager

    3 weeks ago


    Chicago, Illinois, United States The Salvation Army Central Territory Full time

    Job SummaryThe Salvation Army Central Territory is seeking a highly skilled and detail-oriented Office Manager to join our team. As the primary point of contact for administrative support, you will be responsible for ensuring the smooth operation of our office, including fiscal management, human resources, and general administrative duties.Key...


  • Chicago, Illinois, United States ReGeneration Schools Full time

    Job Title: Associate Chief Operating OfficerReGeneration Schools is seeking a highly skilled and experienced Associate Chief Operating Officer to join our team. As a key member of our leadership team, you will play a vital role in driving the success of our schools.Key Responsibilities:Lead and manage the school operations team to ensure the smooth...


  • Chicago, Illinois, United States Cook County Sheriff Full time

    The Office of Research, Operations and Innovation is dedicated to enhancing operational efficiencies and services in collaboration with all departments and agencies under Cook County government.The office currently focuses on the following areas:Operational ExcellenceService ImprovementCollaboration and PartnershipsAs the Director, Office of the Chief...


  • Chicago, Illinois, United States Christian Community Health Center Full time

    Job SummaryThe Chief Operations Officer is a key member of the executive management team at Christian Community Health Center. This role is responsible for the overall operations of the health center(s) and collaborates with the executive management team to fulfill the vision of the organization.Key ResponsibilitiesDirectly supervise the Director of...

  • Dental Office Manager

    4 weeks ago


    Chicago, Illinois, United States American Dental Associates Ltd. Full time

    We're seeking a skilled Dental Office Manager to lead our office team, ensuring efficient operations and a 5-Star Patient Experience.As a Dental Office Manager, you'll be responsible for managing patient flow, scheduling appointments, and handling confidential medical information with care.You'll also oversee daily office administrative duties, such as...


  • Chicago, Illinois, United States The Salvation Army USA Central Territory Full time

    The Salvation Army USA Central Territory is seeking a highly skilled and detail-oriented Office Manager to join our team.Job Summary:The Office Manager will be responsible for overseeing the fiscal operations of our organization, ensuring timely voucher submission to all funding sources, and serving as an authorized signature on voucher. This individual will...


  • Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    Job SummaryUnder the general direction of the Director of Information Technology, the IT Project Management Office Manager plans, initiates, and manages information technology projects related to major business systems and functions. This role manages and guides the work of technical staff, serving as a liaison between business and technical aspects of...