Administrative Support Specialist II

2 weeks ago

Stony Brook, New York, United States Stony Brook Medicine Full time
Position Overview

At Stony Brook Medicine, the Administrative Support Specialist II in the Transplantation Department plays a crucial role in our organization, delivering essential administrative and executive assistance while effectively communicating with various levels of management across the institution. Ideal candidates will exhibit exceptional organizational and communication abilities, upholding our commitment to excellence.

Key Responsibilities of the Administrative Support Specialist II in the Transplantation Department include but are not limited to:
  • Providing comprehensive administrative support to the transplant administrator and coordinators.
  • Coordinating pre-transplant evaluations, donor assessments, and follow-up appointments with relevant services.
  • Managing IDX, responding to phone inquiries, and updating departmental contact lists.
  • Contacting laboratories, radiology centers, referring physicians, and consultants to gather medical records for patients under evaluation, those on the kidney waitlist, and living donors.
  • Drafting written communications to patients, donors, and external providers as instructed by clinical personnel.
  • Demonstrating proficiency in Cerner, Power Chart, and Eclipse.
  • Maintaining up-to-date knowledge of ICD-10, CPT coding, and HIPAA compliance.
  • Conducting preliminary screenings for potential living donors.
  • Assisting with chart reviews, data collection, and analysis as directed by the transplant administrator.
  • Performing additional duties as assigned.
Qualifications

Required: An Associate's degree and a minimum of two years of relevant experience in an administrative role. Proficiency in MS Office Suite, including Word, Excel, and PowerPoint. Strong office management skills, familiarity with medical terminology, and adeptness in computer applications.

Preferred: Experience in a medical office setting, particularly in appointment scheduling and patient interaction.

Special Notes: Candidates must include a resume/CV with their online application.

Additional Information: This position will remain open until filled. An initial review of applicants will occur after a specified period. Candidates are encouraged to submit their applications promptly for full consideration.

Stony Brook Medicine is a smoke-free environment, and smoking is prohibited on campus.
All hospital positions may be subject to changes in workdays and shifts as necessary.
This role may require the use of respiratory protection, which could restrict facial hair.
This position may be classified as "essential," meaning employees may be required to remain on-site during institutional emergencies.

Prior to the start date, the selected candidate must fulfill the following requirements:
  • Complete a pre-employment physical examination and obtain medical clearance.
  • Complete an electronic reference check with at least three professional references.
  • Pass a four-panel drug screening.
  • Meet all regulatory requirements for pre-employment screenings.
  • Provide any necessary New York State licenses or certifications.
Failure to comply with these requirements may result in a delayed start date or revocation of the employment offer.

Stony Brook University is dedicated to fostering diversity and creating an inclusive work environment. All qualified applicants will be considered for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and other protected classes under federal or state laws.

Visit our website to learn more about the comprehensive benefits we offer.

Anticipated Salary Range:

The starting salary range for this position is estimated to be between $43,372 and $53,179 per year. This range reflects Stony Brook Medicine's good faith estimate of potential compensation at the time of posting. Additionally, all UUP positions include an extra $3,400 for location. The total compensation package includes generous leave, health plans, and a state pension that contribute to overall financial well-being.

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