Administrative Support Specialist
1 week ago
Job Summary:
The Stony Brook Medicine is seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to the Office of Undergraduate Medical Education (UGME).
Key Responsibilities:
- Provide administrative support to the Vice Dean for UGME and to the Liaison Committee on Medical Education (LCME)
- Coordinate meetings, events, and site visits for the LCME
- Prepare and distribute meeting notes, routine correspondence, and reports
- Transcribe, prepare, and distribute minutes for departmental/committee meetings
- Compile data for reports to national agencies for medical school accreditation
- Track the ongoing review and progress of program evaluation efforts
- Provide administrative support to the Director for Global Medical Education
- Organize events, schedule rooms, and provide program website updates
- Manage applications for incoming international medical students
- Process travel reimbursements and track funding sources for Global Medical Education
- Provide administrative support to the Director of Evaluation and Assessment
- Develop, distribute, collect, and analyze surveys and data
- Conduct qualitative data analysis of student written comments and focus group notes
- Provide administrative support to the Instructional Design Specialist
- Assist with administrative tasks for Phase I courses and the Introduction to Clinical Medicine course
- Provide administrative support to the Office of Undergraduate Medical Education
- Assist with scheduling meetings, taking minutes, and disseminating reports
- Support large medical student events, including Commencement and Match Day
- Handle student records, including data entry and confidential information
Requirements:
- Bachelor's Degree (foreign equivalent or higher)
- Three (3) years of full-time experience working in an education environment
- Experience with Microsoft Office Software and Google Docs
- Experience with coordinating meetings, managing calendars, and taking meeting minutes
- Master's Degree (foreign equivalent or higher) preferred
- Experience coordinating meetings on virtual platforms (i.e. Zoom)
- Proofreading and editing experience
- Experience in quantitative and qualitative data analysis
- Experience with School of Medicine practices, policies, and procedures
Working at Stony Brook Medicine:
Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. We offer a total rewards package that includes a competitive salary, comprehensive benefits, and a great place to work.
How to Apply:
To be considered for this position, please submit your resume and cover letter with your online application.
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