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Transplantation Department Coordinator

2 months ago

Stony Brook, New York, United States Stony Brook Medicine Full time
Job Summary

We are seeking a highly skilled and organized Administrative Support Specialist II to join our team at Stony Brook Medicine. This role will provide administrative and executive support to the Transplantation Department, interfacing with all levels of management throughout the hospital.

Key Responsibilities
  • Provide administrative support to transplant administrators and coordinators, including scheduling appointments and maintaining departmental records.
  • Schedule pre-transplant appointments, donor evaluation appointments, and follow-up appointments with other services as needed.
  • Maintain IDX, answer telephone calls, and update departmental telephone lists.
  • Call laboratories, radiology offices, referring physicians, and consulting physicians to obtain medical records for patients being evaluated, patients on the kidney waitlist, and living donors.
  • Complete written correspondence to patients, donors, and outside providers as directed by clinical staff.
  • Proficient in Cerner, Power Chart, and Eclipse.
  • Maintain current knowledge with ICD-10, CPT coding, and HIPAA compliance.
  • Conduct initial screening for potential living donors.
  • Assist with chart review, data collection, and data analysis as directed by the transplant administrator.
Requirements
  • Associate's degree and at least 2 years of related experience in an administrative capacity.
  • Experience in MS Office Suite, including Word, Excel, and PowerPoint.
  • Office management skills, medical terminology, and proficiency in computer skills.
Preferred Qualifications
  • Experience working in a medical office, including appointment setting and patient communication.
Special Notes
  • Resume/CV should be included with the online application.
Anticipated Pay Range

The starting salary range for this position has been established as $43,372 - $53,179 per year.