Business Operations Manager

4 days ago

San Antonio, Texas, United States Thomas J Henry Law, PLLC Full time
Job Summary

The Assistant Manager will be responsible for ensuring the smooth operation of the office and overseeing administrative support. This position entails a wide range of duties and responsibilities, including training and supervising office staff to maximize productivity.

Key Responsibilities
  • Operational Oversight: Break down training for the firm and oversee general office operations.
  • Coordination and Scheduling: Coordinate appointments and meetings, and manage staff calendars and schedules.
  • Staff Supervision: Supervise, mentor, train, and coach office staff, delegating assignments to ensure maximum productivity.
  • File Management: Manage closed files.
  • Vendor Management: Work with various vendors/merchants to collect quotes for major purchases.
  • Procurement: Purchase office supplies and equipment, and maintain proper stock levels.
  • Reporting and Correspondence: Produce reports, compose correspondence, and create procedures.
  • Presentation and Reporting: Create presentations and other management-level reports.
  • Collaboration and Planning: Collaborate with other managers to plan, direct, and coordinate programs and projects.
  • Financial Analysis: Collaborate with other managers to analyze costs, benefits, and losses of company profits.
  • Reporting and Presentations: Draft, submit, and present various performance and management reports.
  • Inventory Management: Manage inventory, approving or facilitating purchases as needed; negotiate related pricing contracts and verify costs and receipts.
  • Conflict Resolution: Manage conflicts and resolve complaints about or within the department.
  • Additional Duties: Perform other related duties as assigned.
Supervisory Responsibilities
  • Staff Supervision: May assist with supervising and training staff or assist management with this process.
  • Workflow Coordination: Coordinate and oversee the day-to-day workflow of subordinate staff in the department.
Required Skills and Abilities
  • Communication: Excellent verbal and written communication skills.
  • Presentations and Reporting: Ability to create and present ideas, reports, and budgets in various formats.
  • Collaboration and Time Management: Ability to work both independently and collaboratively, with excellent time management skills and the ability to assign and delegate tasks.
  • Technical Skills: Proficient with Microsoft Office Suite or related software.
  • Organizational Skills: Excellent organizational skills and attention to detail.
Preferred Education and Experience
  • Education: Bachelor's degree in a related field required.
  • Experience: Two years of related experience in the industry required.

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