Chief Executive Assistant

4 weeks ago


San Diego, California, United States Squared Away Full time
Job Overview

Squared Away is seeking a highly skilled and dedicated Chief Executive Assistant to provide exceptional support to our clients. As a key member of our team, you will be responsible for managing complex schedules, coordinating meetings, and ensuring seamless communication with clients and internal stakeholders.

Key Responsibilities
  • Proactively anticipate client needs and provide tailored solutions to meet their expectations.
  • Build and maintain strong relationships with clients through exceptional communication and presentation skills.
  • Manage and prioritize client email communications, ensuring timely and effective responses.
  • Coordinate meetings and events, ensuring seamless execution and client satisfaction.
  • Provide executive-level support, including travel arrangements, expense reports, and fundraising efforts.
Requirements
  • At least 1 year of administrative experience, with a strong understanding of calendar management, travel planning, and startup/venture capital support.
  • Proficiency in platforms such as Slack, Google Drive, Microsoft Excel, Salesforce, Canva, CRM platforms, and QuickBooks.
  • A high school diploma is required; an Associate's degree or higher is preferred for internal promotion opportunities.
  • Strong attention to detail, excellent organizational and communication skills, and the ability to work independently in a fast-paced environment.
  • A fully functioning mobile phone and computer (not a Chromebook or tablet) for client platforms.
Compensation
  • Competitive hourly rate for all plan levels (15 hours/month up to 160 hours/month). Part-time or Full-time is your choice Client plans are split at 60/40 - with 60% going to the assistant.
  • Internal growth opportunities for managerial positions that are W-2 roles, where employees work with clients. These positions will be posted as they become available.
About Squared Away

We empower Military Spouses with meaningful opportunities to serve as trusted Chief Executive Assistants, working from anywhere. We support clients from top companies, venture capital firms, executives, and freelancers, providing high-level assistance beyond typical virtual assistant services.

We live by our four pillars: Over-communication, extreme attention to detail, thinking outside the box, and being a team player. Join us in helping our clients focus on what truly matters—growth and people—by providing them with world-class support.


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