Administrative Coordinator

6 days ago


Grand Rapids, Minnesota, United States SERVPRO of Preferred Fire and Water, LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SERVPRO of Preferred Fire and Water, LLC. As an Administrative Assistant, you will be responsible for providing exceptional customer service, managing office administrative tasks, and supporting our team in achieving our goals.

Key Responsibilities
  • Customer Service: Answer phones, provide first-rate customer service, and maintain daily work order.
  • Job File Management: Complete FNOL documentation, prepare job paperwork for Crew/Estimator, prepare work orders, create and complete estimates, and manage job file documentation.
  • Office Administration: Maintain and organize file system, maintain company calendar/schedule, assist in communicating with clients and insurance adjusters, review and route Bulletins, maintain company dispatch, and maintain proper on-hand delivery of office and general supplies.
Requirements
  • Office Experience: Previous experience in an office setting is a plus.
  • Customer Service: First-rate customer service track record.
  • Communication: Effective written and oral communication skills.
  • Math Skills: Basic math skills.
  • Critical Thinking: Critical thinking and problem-solving skills.
  • Team Player: Ability to work as part of a team.
Working Conditions

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

This is a full-time position, working 8:00 a.m. - 5:00 p.m., Monday - Friday, 40 hours per week. Also, additional after-hour emergency AOA phone calls may be required.



  • Grand Rapids, Minnesota, United States Boar's Head Full time

    Job Summary:The Administrative Assistant will provide administrative support to the Route Operations Specialist, performing routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordinating corporate scheduling requests for training.Key Responsibilities:• Coordinating and...


  • Grand Rapids, Minnesota, United States DSV AS Full time

    Job SummaryThe Administrative Specialist will provide administrative support to the team, including scheduling appointments, preparing reports, and maintaining records. The ideal candidate will have excellent communication skills and be able to work in a fast-paced environment.Key ResponsibilitiesProvide administrative support to the team, including...


  • Grand Rapids, Minnesota, United States Bond Consultants Group Full time

    {"h1": "Sales and Office Assistant Job Description", "p": "Bond Consultants Group is seeking a highly organized and detail-oriented Sales and Office Assistant to join our team. As a Sales and Office Assistant, you will be responsible for providing administrative support to our sales team, managing sales reports, and coordinating tradeshows. You will also be...


  • Grand Rapids, Minnesota, United States SERVPRO of Preferred Fire and Water, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SERVPRO of Preferred Fire and Water, LLC. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and providing exceptional customer service.Key...


  • Grand Rapids, Minnesota, United States DSV AS Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our team in Chicago. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the office, including scheduling appointments, meetings, and eventsManage phone...


  • Grand Rapids, Minnesota, United States Topco Full time

    Job SummaryTopco is seeking a skilled Logistics Specialist to join our Supply Chain Center of Excellence in Itasca, IL. This hybrid role will involve working in our Itasca office three days a week and virtually two days a week.Key ResponsibilitiesThe Logistics Specialist will be responsible for the daily execution of logistics operations, ensuring...

  • Volunteer Coordinator

    2 weeks ago


    Grand Rapids, Minnesota, United States North Homes Inc. Full time

    Job Opportunity at North Homes Inc.We are seeking dedicated individuals to support our mission of providing compassionate care to children and families in Northern Minnesota.As a volunteer with North Homes Inc., you will have the opportunity to work with our team in various capacities, including:Supporting staff and working with youth in our continuum of...


  • Grand Rapids, Minnesota, United States Addison Group Full time

    Job OverviewPosition: Benefits SpecialistOur esteemed client is seeking a skilled Benefits Specialist to enhance their workforce. The successful candidate will possess a strong background in managing open enrollment processes, administering leave and disability programs, and addressing employee inquiries effectively.Key Location: Hybrid roleSalary Range:...


  • Grand Rapids, Minnesota, United States Topco Full time

    {"Overview": "Topco is seeking a Logistics Specialist to join our Supply Chain Center of Excellence in Itasca, IL. This hybrid role will involve working in our Itasca office three days a week and virtually two days a week.", "Responsibilities": {"Warehouse Operations": ["Monitor and reconcile warehouse EDI transactions", "Handle logistics deductions",...

  • Project Coordinator

    2 weeks ago


    Grand Rapids, Minnesota, United States DSV AS Full time

    Job SummaryWe are seeking a highly skilled and experienced Project Specialist to join our team at DSV A/S. As a Project Specialist, you will be responsible for operating and delivering project cargo according to the given scope, schedule, and budget as agreed with the client and as directed by the DSV Operations Manager or associated Project Manager.Key...


  • Grand Rapids, Minnesota, United States Armstrong Receivable Management Full time

    Job DescriptionAt Armstrong Receivable Management, we are a leading provider of debt recovery and financial solutions. With a strong track record of excellence and reliability, we have proudly served businesses across various industries for decades, ensuring efficient B2B collections and tailored debt recovery solutions.Job Responsibilities:Have advanced...


  • Coon Rapids, Minnesota, United States Allina Health Full time

    Job SummaryAllina Health is a not-for-profit health system that prioritizes patient care and well-being. We are seeking a skilled Medical Scheduling Coordinator to join our team.Key ResponsibilitiesSchedule and coordinate patient appointments, procedures, and tests with multiple providers.Verify insurance and obtain prior authorizations as needed.Manage...

  • Office Coordinator

    3 weeks ago


    Coon Rapids, Minnesota, United States Integrated Building Solutions Full time

    About This RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Integrated Building Solutions. As an Office Coordinator, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesManage and maintain accurate and up-to-date records and...

  • Project Coordinator

    4 weeks ago


    Pelican Rapids, Minnesota, United States Aurora Technologies Full time

    We are seeking a highly skilled and organized Project Coordinator to join our team at Aurora Technologies. As a key member of our team, you will be responsible for supporting our project approval procedures, documenting projects, and managing lease and property contracts.Key Responsibilities:Support approval procedures in close coordination with authorities,...


  • Grand Rapids, Minnesota, United States American Academy Of Pediatrics Full time

    Job Title: Global Health Programs SpecialistThe American Academy of Pediatrics (AAP) is seeking a highly skilled and experienced professional to join our Global Health team as a Global Health Programs Specialist. This role will provide administrative and programmatic support to our global health staff, including providing technical assistance and support to...


  • Park Rapids, Minnesota, United States Catholic Health Initiatives Full time

    Job Summary:Catholic Health Initiatives - CHI St Joseph's Health is seeking a highly organized and detail-oriented Medical Office Coordinator to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional patient care and administrative support to our healthcare team.Key Responsibilities:Greet and direct all...

  • Project Coordinator

    2 weeks ago


    Pelican Rapids, Minnesota, United States Aurora Technologies Full time

    About Aurora Technologies:We are a dynamic company seeking a skilled Project Coordinator to support our operations in Erkelenz. As a key member of our team, you will play a crucial role in ensuring the smooth execution of projects.Your Profile: A commercial apprenticeship or degree in business administration is required Excellent communication skills are...


  • Grand Marais, Minnesota, United States SilverTech Full time

    About SilverTechSilverTech is a nationwide brokerage and consulting company with its headquarters in Munich. Our team specializes in advising and marketing logistics properties.Our Core CompetenciesWe excel in three key areas:Leasing: We provide expert leasing services for logistics properties.Sales: Our team offers professional sales services for logistics...


  • Grand Rapids, Minnesota, United States Gift Of Hope Inc Full time

    Job SummaryWe are seeking a highly skilled and compassionate Organ Allocation Coordinator to join our team at Gift of Hope Inc. This role is well-suited for individuals with a medical background who are comfortable working with lab values, diagnostic tests, and medical terminology.Key ResponsibilitiesCoordinate the placement of organs from deceased donors...


  • Coon Rapids, Minnesota, United States Radiant Ventures Full time

    We are seeking a highly organized and strategic Production Planner to join our team at Radiant Ventures. As a key member of our operations team, you will be responsible for planning and coordinating production activities to ensure seamless execution and maximum efficiency.Key Responsibilities:Develop and implement production plans to meet business...