Administrative Coordinator

4 days ago


Grand Rapids, Minnesota, United States Boar's Head Full time
Job Summary:

The Administrative Assistant will provide administrative support to the Route Operations Specialist, performing routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordinating corporate scheduling requests for training.

Key Responsibilities:

• Coordinating and communicating schedule requests from the corporate office
• AR/AP Reconciliation
• Check deposits
• Timekeeping and adjustments
• Team expense reports and submissions
• Third-party auditing software tracking/compliance for daily operations, specifically GoSpotCheck
• Maintaining a calendar of events for route operations
• Assisting with a schedule of the route purveyor
• Inventory office supplies, haberdashery ordering
• Organizing invoices, expense reports, vendor information, etc.
• Printing/Ordering program materials for customers/team as needed, for ship or pick up
• Assisting in organizing team and store communications on bi-weekly initiatives
• Sending/receiving mail
• Researching new customers
• Researching professional services/vendors to solicit quotes and information
• Basic functionality with limited access to Xtreme

Requirements:

• High School diploma plus additional specialized training in general administrative practices
• One (1) to three (3) years related experience
• Must be proficient in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications
• Strong communication and customer service skills
• Ability to use a printer/scanner with proficiency
• Polite and pleasant communication with customers and teams via phone and email
• Strong organizational skills, with physical files and digital content
• Process-oriented
• Discretion of sensitive information being processed with the team and customers
• Ability to work independently and as a team
• Effective time management

Location:
Itasca, IL

Time Type:
Full time

Department:
Chicagoland Deli Provisions Hub

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