Administrative Support Specialist

2 weeks ago


Hollywood, Florida, United States Aging Well Health Care, LLC Full time

Administrative Support Specialist

Job Category: Office Support

Requisition Number: RECEP001730

Job Overview:

The Administrative Support Specialist plays a crucial role in ensuring the efficient functioning of the office environment.

Key Responsibilities:

  • Respond to incoming phone calls, delivering precise information regarding services and procedures; assist clients in addressing their inquiries while fostering open communication.
  • Manage inventory by ordering supplies as necessary.
  • Oversee incoming faxes and ensure they are directed to the appropriate personnel.
  • Maintain an updated extension list and email distribution list.
  • Handle the opening and distribution of mail, including weighing and stamping outgoing correspondence.
  • Facilitate the mailing of invoices when required.
  • Perform faxing and scanning tasks.
  • Distribute payroll checks efficiently.
  • Uphold office services through established operational procedures.
  • Deliver exceptional customer service through prompt and courteous communication.
  • Accurately input a variety of data into information systems.

Qualifications:

Strong oral and written communication skills are essential for effective interaction with healthcare professionals, administrative staff, and clients.

Above-average public relations skills are necessary for engaging with community stakeholders.

Familiarity with organizational policies, clinical office procedures, and various computer applications is required.

Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, is expected.

Skills in planning, organizing, supervising, and evaluating existing methods and procedures are important.

Able to prioritize multiple requests and solve problems effectively and timely.

Work Environment:

This position is based indoors within the agency's office.

Risk Exposure:

Low risk.

Lifting Requirements:

Ability to engage in physical activities, including moderate lifting and extended periods of standing, bending, and sitting.

Education and Experience:

Relevant experience in an office support role is preferred.

Licenses & Certifications:

Appropriate certifications may be required.



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