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Office Support Specialist

2 months ago

Hollywood, Florida, United States Vensure Employer Solutions Full time
Position Overview

The Office Support Specialist plays a crucial role in ensuring the seamless operation of the office by performing a variety of administrative and organizational tasks.

Key Responsibilities
  • Client Communication: Drafting and sending engagement letters to clients.
  • Logistics Management: Creating labels for shipments and occasionally delivering packages.
  • Document Handling: Preparing reports, copying, and scanning documents as needed.
  • Correspondence Preparation: Assisting in the creation of internal and external communications.
  • Information Management: Updating and transferring client information to designated folders.
  • Call Management: Responding to incoming calls and logging all mail activities.
  • Mail Processing: Preparing outgoing mail and managing postage expenses.
  • Office Maintenance: Ensuring the cleanliness and organization of office supplies and facilities.
  • Appointment Coordination: Assisting in scheduling and confirming meetings.
  • Document Filing: Organizing and maintaining files for easy access.
  • Staff Support: Providing clerical assistance to team members as required.
  • Additional Duties: Performing other tasks as assigned by management.

This role is essential for maintaining a productive work environment and supporting the overall efficiency of Vensure Employer Solutions.