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Administrative Assistant 3

2 months ago

Chicago, Illinois, United States Northwestern University Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Assistant 3 to provide exceptional support to our faculty and staff. As a key member of our team, you will play a critical role in ensuring the smooth operation of our day-to-day activities and contribute to the overall mission of our support team.

Key Responsibilities
  • Provide administrative support to faculty and staff, including preparing and submitting manuscripts, articles, and casebooks for publication.
  • Assist with the creation, editing, and dissemination of professional documents, including article reprints, correspondence, transcription, recommendation letters, and meeting materials.
  • Monitor and facilitate temporary/student employment activities for assigned faculty, observing all Law School hiring and payroll procedures.
  • Provide high-level instructional support to assigned faculty, including ordering, printing, and distributing instructional materials, creating seating charts, and designing and managing course webpages.
  • Coordinate colloquia and ad hoc guest visits, including management of all logistics and processing.
Requirements
  • A high school diploma or its equivalent.
  • 4 years of administrative support or other relevant experience required.
  • Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications
  • Bachelor's degree.
  • Experience in higher education and/or assisting faculty or lawyers.
  • Experience with classroom management platforms such as Canvas.
Benefits

At Northwestern University, we offer a comprehensive benefits package, including health care plans, retirement benefits, tuition discounts, and more. We also provide opportunities for professional growth and development, including training and education programs.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and detail-oriented individual who is passionate about providing exceptional support to our faculty and staff, we encourage you to apply for this exciting opportunity.