Administrative Assistant
3 hours ago
JCFS Chicago is seeking an experienced Administrative Aide to support the daily operations of Knapp School and Yeshiva.
Responsibilities:- Provide exceptional customer service by greeting clients and visitors in a respectful and pleasant manner.
- Answer phones and direct calls as needed, maintaining client confidentiality.
- Oversee student transportation and attendance logistics, ensuring timely and accurate communication with parents, guardians, school districts, and vendors.
- Collaborate with the Office Manager and coworkers to plan and complete tasks, meeting scheduled deadlines.
- Assist with maintaining office supplies, restocking, and monitoring stock levels.
- Maintain accurate client files and data entry into the agency's client database, ensuring timely and accurate submissions.
- Prepare and print quarterly and annual student reports and progress notes for distribution.
- Organize and assist with school mailing and mass communications.
- Generate reports and distribute them to the appropriate staff members.
- Perform other related duties as required, including relieving other administration.
- Ensure compliance with agency safety guidelines and procedures related to front office operations.
- Observe the confidential nature of the Agency's services and operations.
- High School Diploma or equivalent.
- At least 2 years of administrative office experience, preferably in a school setting.
- Strong customer service skills, with the ability to serve internal and external clients, staff, and families.
- Ability to organize, prioritize, multitask, and work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, Access, and PowerPoint).
- Strong verbal and written interpersonal skills.
- Paid time off, including vacation days, sick days, paid federal holidays, and paid Jewish holidays.
- Medical, dental, and vision insurance.
- 401(k) with base contribution and match.
- Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, 6 weeks paid parental leave, and more.
JCFS Chicago is an Equal Opportunity Employer/Minority/Female/Disability/Veteran. We provide a reasonable accommodation to those who need assistance in completing this application. We are committed to serving the needs of the diverse Chicago metropolitan area.
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