Administrative Assistant

3 hours ago


Chicago, Illinois, United States JCFS Chicago Full time
Job Title: Administrative Aide

JCFS Chicago is seeking an experienced Administrative Aide to support the daily operations of Knapp School and Yeshiva.

Responsibilities:
  • Provide exceptional customer service by greeting clients and visitors in a respectful and pleasant manner.
  • Answer phones and direct calls as needed, maintaining client confidentiality.
  • Oversee student transportation and attendance logistics, ensuring timely and accurate communication with parents, guardians, school districts, and vendors.
  • Collaborate with the Office Manager and coworkers to plan and complete tasks, meeting scheduled deadlines.
  • Assist with maintaining office supplies, restocking, and monitoring stock levels.
  • Maintain accurate client files and data entry into the agency's client database, ensuring timely and accurate submissions.
  • Prepare and print quarterly and annual student reports and progress notes for distribution.
  • Organize and assist with school mailing and mass communications.
  • Generate reports and distribute them to the appropriate staff members.
  • Perform other related duties as required, including relieving other administration.
  • Ensure compliance with agency safety guidelines and procedures related to front office operations.
  • Observe the confidential nature of the Agency's services and operations.
Requirements:
  • High School Diploma or equivalent.
  • At least 2 years of administrative office experience, preferably in a school setting.
  • Strong customer service skills, with the ability to serve internal and external clients, staff, and families.
  • Ability to organize, prioritize, multitask, and work independently and collaboratively in a fast-paced environment.
  • Proficiency in Microsoft Office (Word, Excel, Access, and PowerPoint).
  • Strong verbal and written interpersonal skills.
What We Offer:
  • Paid time off, including vacation days, sick days, paid federal holidays, and paid Jewish holidays.
  • Medical, dental, and vision insurance.
  • 401(k) with base contribution and match.
  • Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, 6 weeks paid parental leave, and more.

JCFS Chicago is an Equal Opportunity Employer/Minority/Female/Disability/Veteran. We provide a reasonable accommodation to those who need assistance in completing this application. We are committed to serving the needs of the diverse Chicago metropolitan area.



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