Legal Administrative Assistant
2 days ago
Job Title: Administrative Assistant
Location: Chicago, IL
Industry: Law Firm
Pay: $60,000 - $85,000 annually
About Our Client:
Our client is a leading midsize law firm based in Chicago, offering a dynamic work environment and opportunities for career advancement.
Job Description:
We are seeking a dedicated Administrative Assistant to support our client's legal team. This role involves handling various administrative tasks, aiding in litigation processes, and maintaining efficient office operations.
Key Responsibilities:
- Draft and proofread legal documents, including pleadings, discovery responses, and correspondence.
- Prepare legal documents such as summonses, complaints, motions, subpoenas, and final briefs.
- Communicate with clients, courts, and vendors.
- Collaborate with the billing department to ensure accurate client billing.
- Manage attorney expense reimbursements and vendor invoices.
- Create and maintain hearing, deposition, and trial binders.
- Handle incoming and outgoing mail, including coordinating messenger pick-ups and deliveries.
- Set up and manage firm and client-related meetings.
- Maintain attorney calendars, contacts, and physical/electronic filing systems.
- Perform document conversions and input attorney time entries.
- Coordinate travel arrangements and the New Matter Intake process.
- Prepare inactive case files for archives and off-site storage.
- Provide back-up support and vacation coverage for other administrative assistants.
Qualifications:
- Bachelor's degree or relevant experience.
- 3-5 years of experience as a legal secretary or administrative assistant.
- Experience supporting litigation practices, including knowledge of court rules and e-filing procedures.
- Proficiency in NetDocuments, Microsoft Excel, Outlook, and PowerPoint.
Additional Details:
- The position is 100% on-site.
- The office is currently relocating to a new space and will be fully operational after Labor Day.
Perks:
- Business casual dress code.
- Opportunity for career advancement within a growing firm.
- Engaging and dynamic work environment.
Addison Group is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace.
-
Litigation Legal Administrative Assistant
16 hours ago
Chicago, Illinois, United States C&M Legal Search, LLC Full timeAbout the RoleThe Litigation Legal Administrative Assistant provides critical support to attorneys and paralegals in the litigation practice area, ensuring seamless data management in litigation repositories, electronic files, and firm applications.Key ResponsibilitiesMaintain attorney dockets and prepare draft documents, including answers, discovery...
-
Legal Administrative Assistant
20 hours ago
Chicago, Illinois, United States Addison Group Full timeJob Title: Legal Administrative AssistantJoin our team at Addison Group as a Legal Administrative Assistant, supporting our client's legal team in Chicago, IL.About the Role:We are seeking a dedicated and organized individual to handle various administrative tasks, aid in litigation processes, and maintain efficient office operations.Key...
-
Legal Administrative Assistant
1 day ago
Chicago, Illinois, United States Manning Gross Massenburg LLP Full timeJob Title: Legal Administrative AssistantManning Gross Massenburg LLP is seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our attorneys and paralegals. The ideal candidate will have a strong understanding of complex litigation and be able to maintain confidentiality and discretion in a...
-
Legal Administrative Assistant
2 days ago
Chicago, Illinois, United States Manning Gross Massenburg LLP Full timeJob Title: Legal Administrative AssistantManning Gross Massenburg LLP is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team in Chicago. As a key member of our litigation support team, you will provide administrative support to our attorneys and paralegals, ensuring the smooth operation of our complex litigation...
-
Legal Administrative Assistant
4 weeks ago
Chicago, Illinois, United States Addison Group Full timeAbout the Role:We are seeking a highly skilled and organized Administrative Assistant to join our team at Addison Group. As a key member of our legal team, you will be responsible for providing administrative support to our attorneys and ensuring the smooth operation of our office.Key Responsibilities:Document Preparation: Draft and proofread legal...
-
Legal Administrative Assistant
1 day ago
Chicago, Illinois, United States Lakeshore Talent Full timeJob OverviewWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a law firm in a dynamic and fast-paced environment.Key Responsibilities:Provide general administrative assistance, including answering phones, managing emails, scheduling appointments, and coordinating meetings.Maintain case files and ensure all...
-
Legal Administrative Assistant
1 week ago
Chicago, Illinois, United States Consilio Full timeJob Title: Legal Administrative AssistantConsilio's Direct Hire Division is seeking a highly skilled Legal Administrative Assistant to provide day-to-day administrative support to attorneys in various practice groups. The ideal candidate will have a minimum of three to five years of experience in a law firm environment, with a strong ability to communicate...
-
Legal Administrative Assistant
5 days ago
Chicago, Illinois, United States LHH Recruitment Solutions Full timeLegal Administrative Assistant OpportunityLHH Recruitment Solutions is seeking a highly skilled Legal Administrative Assistant to join our team in the Chicago office of a regional law firm. This is an excellent opportunity to work with a successful law firm in the Chicago loop and be part of a growing organization.Responsibilities:Formatting and proofreading...
-
Legal Administrative Assistant
2 weeks ago
Chicago, Illinois, United States Consilio LLC Full timeJob Title: Legal Administrative AssistantConsilio's Direct Hire Division is seeking a skilled Legal Administrative Assistant to provide day-to-day administrative support to attorneys in various practice groups. The ideal candidate will have a minimum of three to five years' experience in a law firm environment, with proficiency in Microsoft Office Suite and...
-
Legal Administrative Assistant
1 day ago
Chicago, Illinois, United States LHH Recruitment Solutions Full time{"h1": "Legal Administrative Assistant Job Opportunity", "p": "LHH Recruitment Solutions is seeking a highly skilled Legal Administrative Assistant to join our team in Madison, Wisconsin. This is a fantastic opportunity to work with a reputable law firm and contribute to the success of our organization. Responsibilities: * Maintain accurate and up-to-date...
-
Legal Administrative Assistant
2 weeks ago
Chicago, Illinois, United States Addison Group Full timeAbout Addison Group:We are a leading midsize law firm based in Chicago, offering a dynamic work environment and opportunities for career advancement.Job Summary:We are seeking a dedicated Administrative Assistant to support our legal team. This role involves handling various administrative tasks, aiding in litigation processes, and maintaining efficient...
-
Legal Administrative Assistant
3 weeks ago
Chicago, Illinois, United States UB Greensfelder LLP Full timeJob OpportunityUB Greensfelder LLP is seeking a highly skilled Legal Administrative Assistant to support attorneys in the Intellectual Property department. As a key member of our team, you will play a vital role in ensuring the smooth delivery of legal services.Key Responsibilities:Provide administrative support to the IP department, including electronic...
-
Legal Administrative Assistant
6 hours ago
Chicago, Illinois, United States UB Greensfelder LLP Full timeJob OverviewUB Greensfelder LLP is seeking a highly skilled Legal Administrative Assistant to support the Intellectual Property department in our Chicago office. As a key member of our team, you will play a vital role in assisting attorneys with the delivery of legal services, utilizing technical skills and managing workflow processes.Key...
-
Legal Administrative Assistant
2 weeks ago
Chicago, Illinois, United States Consilio - Enterprise Talent Solutions Full timeJob SummaryWe are seeking a highly skilled Legal Administrative Assistant to provide exceptional support to our attorneys in a fast-paced law firm environment. As a key member of our team, you will be responsible for managing complex schedules, maintaining accurate records, and providing top-notch customer service to clients.Key Responsibilities:Manage and...
-
Administrative Assistant
1 week ago
Chicago, Illinois, United States Komatsu Full timeJob OverviewTo provide administrative support to the Legal Department, with a focus on assisting the paralegal team.Key ResponsibilitiesGeneral administrative duties:Manage calendars and schedules for attorneys and paralegalsCoordinate travel arrangements and meetingsDraft and edit correspondence and documentsFile and maintain recordsFacilitate service of...
-
Legal Administrative Assistant
1 day ago
Chicago, Illinois, United States Manning Gross Massenburg LLP Full timeJob SummaryManning Gross Massenburg LLP is seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our litigation team in our Chicago office.Key ResponsibilitiesProvide administrative support to assigned attorneys and paralegals, including formatting documents, filing court papers, and maintaining...
-
Legal Administrative Assistant
1 day ago
Chicago, Illinois, United States LHH Recruitment Solutions Full timeJob OpportunityLHH Recruitment Solutions is seeking a skilled Legal Administrative Assistant to join their team in Chicago, Illinois.Responsibilities:Prepare and review documents for accuracy and completenessMaintain and organize files and recordsAssist with client intake and onboarding processesManage and maintain attorneys' calendars and schedulesPerform...
-
Legal Support Specialist
3 weeks ago
Chicago, Illinois, United States Robert Half Legal Full timeWe are seeking a highly skilled Legal Assistant to join our team at Robert Half Legal. As a key member of our office, you will play a vital role in ensuring the smooth operation of our legal services.Key Responsibilities:Provide administrative support to our litigation attorneys, ensuring seamless case management and effective communication with...
-
Legal IP Administrative Assistant
1 day ago
Chicago, Illinois, United States Nielsen Full timeJob Title: Legal IP Administrative AssistantWe are seeking an experienced Legal IP Administrative Assistant to join our Intellectual Property Team on a permanent basis.Key Responsibilities:Work alongside Nielsen's intellectual property attorneys, patent agents, and paralegals to develop a world-class patent and trademark portfolio.Arrange invention...
-
Legal Administrative Coordinator
13 hours ago
Chicago, Illinois, United States Costa Ivone LLC Full timeJob Title: Legal Administrative Assistant Job Summary: Costa Ivone LLC is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. As a Legal Administrative Assistant, you will provide administrative support to our Personal Injury attorneys, assisting with various tasks and ensuring the smooth operation of our law...