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Legal Administrative Assistant

1 month ago

Chicago, Illinois, United States Addison Group Full time
Job Title: Legal Administrative Assistant

Join our team at Addison Group as a Legal Administrative Assistant, supporting our client's legal team in Chicago, IL.

About the Role:

We are seeking a dedicated and organized individual to handle various administrative tasks, aid in litigation processes, and maintain efficient office operations.

Key Responsibilities:

  • Draft and proofread legal documents, including pleadings, discovery responses, and correspondence.
  • Prepare legal documents, such as summonses, complaints, motions, subpoenas, and final briefs.
  • Communicate with clients, courts, and vendors.
  • Collaborate with the billing department to ensure accurate client billing.
  • Manage attorney expense reimbursements and vendor invoices.
  • Create and maintain hearing, deposition, and trial binders.
  • Handle incoming and outgoing mail, including coordinating messenger pick-ups and deliveries.
  • Set up and manage firm and client-related meetings.
  • Maintain attorney calendars, contacts, and physical/electronic filing systems.
  • Perform document conversions and input attorney time entries.
  • Coordinate travel arrangements and the New Matter Intake process.
  • Prepare inactive case files for archives and off-site storage.
  • Provide back-up support and vacation coverage for other administrative assistants.

Requirements:

  • Bachelor's degree or relevant experience.
  • 3-5 years of experience as a legal secretary or administrative assistant.
  • Experience supporting litigation practices, including knowledge of court rules and e-filing procedures.
  • Proficiency in NetDocuments, Microsoft Excel, Outlook, and PowerPoint.

Perks:

  • Business casual dress code.
  • Opportunity for career advancement within a growing firm.
  • Engaging and dynamic work environment.

Addison Group is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.