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Administrative Assistant

1 month ago

Chicago, Illinois, United States Loyola University Full time
Job Summary

The Department of Theology at Loyola University Chicago seeks a highly organized and detail-oriented Administrative Assistant to provide support to the department chair and faculty. The successful candidate will be responsible for maintaining the department calendar, coordinating events, and providing administrative assistance to the chair and faculty members.

Key Responsibilities
  • Maintain the department calendar and coordinate events
  • Provide administrative support to the chair and faculty members
  • Assist with communication and correspondence with faculty, staff, and students
  • Manage the department email account and phone line
  • Collect, update, and manage files in Sakai and shared drives
Requirements
  • High school diploma or equivalent and one to three years of relevant experience
  • Strong organizational skills and effective verbal and written communication skills
  • Ability to multitask and work individually as well as in a team environment
  • Discreet handling of confidential documents
Preferred Qualifications
  • Bachelor's degree
  • Advanced knowledge of MS Office
  • Adept user of Internet, email, and other office automation systems
  • Knowledge of People Administration software and academic platforms