Executive Assistant

4 weeks ago

San Francisco, California, United States TBWA\Chiat\Day Full time
Job Summary

This Executive Assistant provides high-level administrative support to the Chief People Officer & General Counsel, managing schedules, communication, travel arrangements, expenses, and organizing, implementing, and managing program activities to ensure successful delivery. The ideal candidate is a highly organized, proactive, and detail-oriented professional capable of handling confidential information and managing multiple priorities efficiently.

Key Responsibilities

• Manage and maintain the executive's schedule, including appointments, meetings, travel arrangements, and expense reports.
• Organize and coordinate internal and external events, meetings, training, and conferences.
• Serve as the point of contact between the executive and internal/external stakeholders.
• Prepare reports, presentations, and other documents as needed for internal and external meetings.
• Support program objectives by coordinating resources, monitoring progress, and liaising between team members and external partners.
• Coordinate day-to-day activities for the assigned program, ensuring tasks are completed on time and within budget.
• Develop and maintain program documentation, including schedules, reports, and correspondence.
• Track program progress, manage schedules, and adjust plans as necessary to meet deadlines.
• Communicate program status, issues, and risks to stakeholders and provide updates regularly.
• Handle sensitive and confidential information with the utmost discretion.
• Collaborate with cross-functional team members and stakeholders, including regular and reliable attendance and participation in meetings.

Requirements

• Bachelor's degree or equivalent experience in business administration, project management, or a related field.
• Minimum of 3+ years of experience as an executive assistant or similar roles.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in Google Workplace and other office productivity tools.
• Ability to work in a fast-paced hybrid environment and handle stress appropriately and/or ability to solve practical problems and be sufficiently adaptable to handle dynamic situations with little advance notice.
• Experience working on cross-functional teams with ability to communicate effectively through written and verbal communications, including asynchronous interactions with others.
• Discretion and confidentiality.

What We Offer

The total compensation package for this position includes a new hire offer base salary range of $126,000 - $140,000 + bonus + equity + benefits. Individual pay within this salary range is determined by work location and additional factors, including assessed job-related skills, experience, and relevant education or training. Your recruiter can answer any questions about new hire total compensation during the hiring process.

  • Executive Assistant

    4 weeks ago

    San Francisco, California, United States Ironclad Inc Full time

    Executive AssistantIronclad Inc is a leading contract lifecycle management platform that empowers innovative companies to accelerate contracting while maintaining compliance. As an Executive Assistant, you will play a critical role in supporting our engineering and product organization. Your primary responsibilities will include providing comprehensive...

  • Executive Assistant

    3 weeks ago

    San Francisco, California, United States Ironclad Inc Full time

    Support the Engineering and Product OrganizationWe are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our Engineering and Product Organization.The ideal candidate will have 2-3 years of experience in an executive assistant or administrative support role, preferably in a fast-paced startup...

  • Executive Assistant

    4 weeks ago

    San Francisco, California, United States Crusoe Full time

    About the RoleThe Executive Assistant will play a crucial role in supporting the Chief Data Center Officer and the Senior Vice President of Data Center Operations. This position requires a highly organized and proactive individual with excellent communication and time management skills.The ideal candidate will be responsible for managing complex calendars,...

  • Executive Assistant

    4 weeks ago

    San Francisco, California, United States Sentry (sentry) Full time

    About SentryWe're a hyper-growth company on a mission to make software development better for half a million developers. We're looking for a skilled Executive Assistant to join our senior leadership team.This is a critical role that requires providing comprehensive support to multiple executives and functions across the company. You will play a key role in...

  • Executive Assistant

    4 weeks ago

    San Francisco, California, United States Innova Solutions Full time

    Job SummaryInnova Solutions is seeking an experienced Executive Assistant to provide administrative support to our executive leaders. The ideal candidate will have a strong background in calendar management, email management, and travel coordination.Key Responsibilities:Manage complex schedules and calendars for executive leadersProactively manage email and...

  • Executive Assistant

    4 weeks ago

    San Francisco, California, United States Genmo Full time

    We are seeking a highly organized and proactive Executive Assistant to support the CEO and manage office operations in a fast-paced environment. This role can be in-person in San Francisco or remote, with the requirement to work Pacific Time hours.Key ResponsibilitiesManage calendar, meetings, and travel arrangements for the CEO.Handle sensitive...

  • Executive Assistant

    4 weeks ago

    San Francisco, California, United States Autodesk Full time

    Executive Assistant Role OverviewAre you looking for a challenging career where you can build a better world with innovative technology? If so, meet Autodesk.As an Executive Assistant to the VP of FP&A and VP of Treasury, you will join a fun and diverse team of Finance professionals.Learn more about why Autodesk has continually ranked a top place to work by...

  • Virtual Executive Assistant

    4 weeks ago

    San Francisco, California, United States Gusto Full time

    We're seeking a highly motivated and organized Executive Assistant to support our Gusto Embedded Payroll (GEP) team. This role will provide administrative and operational support to 2-3 leaders of our Engineering, Revenue, and General Business functions.The Executive Operations Team at Gusto acts as a "glue function" responsible for administrative,...

  • Executive Assistant to Partner

    4 weeks ago

    San Francisco, California, United States Burke+Co Full time

    At Burke+Co, we're seeking a highly skilled Executive Assistant to support a busy partner. This role involves juggling the partner's calendar, scheduling appointments, and coordinating domestic and international travel arrangements.As an Executive Assistant, you will work in conjunction with other departmental administrative assistants, serving as a client...

  • Executive Assistant

    1 month ago

    San Francisco, California, United States MAHLER PRIVATE STAFFING Full time

    Job SummaryMahler Private Staffing is seeking a highly skilled and experienced Executive Assistant to provide administrative support to a busy principal in San Francisco. The ideal candidate will have a strong background in calendar management, organization, and communication, with the ability to prioritize tasks effectively and maintain confidentiality.Key...

  • Executive Chef Assistant

    4 weeks ago

    San Francisco, California, United States STK Steakhouse Full time

    STK Steakhouse is a leading global dining experience. We are looking for a skilled Sous Chef to support our Executive Chef in all operational aspects of our business. The ideal candidate will be responsible for carrying out the Executive Chef's requests and orders, ensuring smooth kitchen flow and exceptional guest experience.Execute and carry out the...

  • Executive Assistant to the CEO

    4 weeks ago

    San Francisco, California, United States DANIEL DEFENSE LLC Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our CEO. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work in a fast-paced environment.Key Responsibilities:Provide administrative support to the CEO, including...

  • Executive Assistant to the CEO

    3 weeks ago

    San Francisco, California, United States TBWA\Chiat\Day Full time

    As an Executive Assistant to the CEO, you will play a critical role in supporting the leadership team at Tools for Humanity. This position requires exceptional organizational skills, attention to detail, and the ability to prioritize tasks effectively.The ideal candidate will have superior verbal and written communication skills, with the ability to...

  • Nonprofit Executive Assistant

    4 weeks ago

    San Francisco, California, United States Scion Staffing Full time

    Executive Assistant OpportunityScion Staffing is conducting an immediate search for an experienced Executive Assistant to support a San Francisco-based nonprofit organization focused on sustainability and environmental initiatives.This is a remote, contract-to-hire opportunity with the potential to become a permanent position for the right candidate.Key...

  • Executive Assistant to the CEO

    4 weeks ago

    San Francisco, California, United States Tools for Humanity Full time

    At Tools for Humanity, we're seeking a highly skilled and organized Executive Assistant to support our CEO in creating a positive impact on a global scale.This role will provide high-level administrative support to the CEO, acting as a liaison between senior leaders, cross-functional teams, and external partners.The ideal candidate will have superior verbal...

  • Executive Assistant

    3 weeks ago

    San Francisco, California, United States Y Combinator Full time

    Job Title: Executive Assistant - San FranciscoAbout the Role:Y Combinator is seeking an experienced Executive Assistant to support two of our Group Partners. As an Executive Assistant, you will be responsible for managing their calendars, organizing events, and using internal YC software to communicate with founders and portfolio companies.Key...

  • Executive Assistant Business Partner

    4 weeks ago

    San Francisco, California, United States eTeam Inc Full time

    Job Summary:We are seeking a highly skilled Executive Assistant Business Partner to support our VP of Investor Relations & Treasury, VP of Corporate Development, and VP of Internal Audit. The ideal candidate will have a strong track record of handling complex calendars, prioritizing tasks, and maintaining excellent relationships with executives and teams.Key...

  • Strategic Executive Assistant to CMO

    4 weeks ago

    San Francisco, California, United States Bloom Talent Full time

    Job Title: Strategic Executive Assistant to CMOAbout the Role:We are seeking a highly skilled and experienced Executive Assistant to support our Chief Marketing Officer. As a key member of our team, you will be responsible for managing the CMO's complex calendar, email inboxes, and meeting support. You will also coordinate travel arrangements, provide...

  • Executive Assistant

    4 weeks ago

    San Francisco, California, United States SoFi Full time

    Executive Assistant - Culture CarrierSoFi is seeking a highly organized and proactive Executive Assistant to support one of our C-level Executives. This individual will help lead the charge as a culture carrier through seamless communication and execution.Key Responsibilities:Plan, organize, and manage complex calendars, resolving overlapping commitments and...

  • Executive Assistant to Senior Leadership

    4 weeks ago

    San Francisco, California, United States BURKE + CO. Full time

    BURKE+CO.www.burketalent.comTHE GIST:We are seeking a highly skilled Executive Assistant to support two members of our executive team. This role will expertly manage the executives' schedules, prioritize tasks, and act as an extension of the executive team. The ideal candidate has a proven track record of supporting C-level executives at high-growth tech...