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Office Coordinator
2 months ago
At Dolores Street Community Services, we are seeking a highly organized and detail-oriented Office Coordinator to join our team. This is a full-time, non-exempt position that offers a competitive salary and a comprehensive benefits package.
Job SummaryThe Office Coordinator will be responsible for overseeing the daily operations of the office, managing the front desk, and supervising program assistants. This role ensures that office operations run smoothly and efficiently, providing administrative support across the organization.
Key Responsibilities- Front Desk Management:
- Greet and assist visitors, ensuring a professional and welcoming environment.
- Answer and direct incoming phone calls and emails.
- Maintain the reception area, ensuring it is tidy and presentable at all times.
- Handle incoming and outgoing mail, packages, and deliveries.
- Train the program assistants for ongoing capacity.
- Coordinate coverage for the main office during absences.
- Organize and schedule meetings, appointments, and travel arrangements.
- Maintain office equipment and coordinate repairs or maintenance as necessary.
- Monitor and manage office supply inventory, placing orders when necessary.
- Assist in the preparation of reports, presentations, and correspondence.
- Maintain and update company databases and records.
- Assist in planning and organizing company events, meetings, and conferences.
- Coordinate logistics such as catering, venue arrangements, and transportation.
- Ensure office operations comply with company policies and procedures.
- Implement and maintain safety protocols and procedures.
- Conduct regular safety inspections and report any hazards or issues.
- Bilingual in spoken and written Spanish, required.
- Minimum of 2 years of experience in office administration or coordination, with experience managing staff preferred.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with confidentiality and professionalism.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Standard office environment with occasional lifting of supplies and materials up to 25 pounds.
- The position may require occasional evening or weekend work for events or deadlines.
At Dolores Street Community Services, we are committed to creating a diverse and inclusive work environment. We encourage applicants from diverse backgrounds to apply. Pursuant to the SF Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records.
