Executive Assistant/Office Coordinator

2 weeks ago

Washington, Washington, D.C., United States Hawthorne Lane Full time
About the Role

This dynamic non-profit organization is seeking a highly skilled and organized Executive Assistant/Office Coordinator to join their team. The ideal candidate will possess a strong background in administrative operations, with a focus on providing exceptional support to the executive team.

Key Responsibilities:

  • Facilitate scheduling needs across the executive team, ensuring seamless communication and calendar management.
  • Coordinate internal and external events, including meetings, notetaking, and follow-up materials.
  • Act as the first point of contact for guests, inbound phone inquiries, and general email correspondence, routing appropriately across the team.
  • Execute internal event planning, including catering and external vendor management.
  • Organize travel booking, ground transportation, and itineraries for the leadership team.
  • Track and maintain organized budgetary needs across the team, including expense reports and invoicing tasks.
  • Maintain a clean and organized workspace, stocked kitchen, and office supply inventory.
  • Prepare and edit invoices, email correspondence, financial reports, and agreements with external stakeholders.
  • Prepare meeting materials, rooms, technology specifics, and shared spaces.
  • Support staff members with special assignments and project-management tasks.

About the Culture:

  • Hawthorne Lane is a network of advocates within economic and policy industries.
  • This role offers a hybrid work model, pending the needs of the office.
  • The organization provides competitive compensation, benefits, 401k matching, PTO, and holiday time off.

About You:

  • Process-oriented with at least ten years of administrative/operational experience and a degree in hand.
  • Seamless organizer with a highly organized calendar.
  • Tech confident with skills across MS Office, especially within Outlook.
  • Focused with the ability to remain calm in high-pressure situations and have a back-up plan in place.
  • Superb customer service skills with the ability to treat internal and external communication with high-quality service.
  • Flexible with the ability to work in a fast-paced environment and wear many hats to support changing priorities.
  • Yes person with a positive attitude and ability to support the team.
  • Powerhouse with the ability to execute tasks seamlessly and enjoy making "to-do" lists disappear.

Hawthorne Lane is an equal opportunity employer and welcomes applicants from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed.

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