Office Operations Coordinator

2 weeks ago

Modesto, California, United States BEAM Circular Full time
Position Overview

About BEAM Circular:

BEAM Circular is dedicated to harnessing the potential of communities to convert waste into valuable resources by fostering a robust regional framework for the circular bioeconomy in California's agricultural core. Based in the North San Joaquin Valley, we are promoting collaboration through the BioEconomy, Agriculture, & Manufacturing (BEAM) Initiative to amplify the most promising advancements in bioindustrial manufacturing. Our initiatives encompass public-private partnerships and programs focused on innovation, capital access, infrastructure, talent development, and collaborative partnerships to enhance economic and environmental benefits for local communities.

Founded in January 2023, BEAM Circular emerged from the Stanislaus 2030 inclusive economic development planning initiative. In collaboration with local communities and an expanding network of state and national partners, we are aligning resources and collaborations to position the North San Joaquin Valley as a global leader in solutions that intersect food and agriculture, climate, biotechnology, and economic inclusion.

We are a dynamic, mission-driven organization seeking individuals who are eager to contribute to a transformative vision; who possess a results-oriented mindset; who value curiosity, collaboration, and kindness; and who are committed to making a positive impact on society and the environment.

BEAM Circular is committed to cultivating a diverse and inclusive workforce and encourages individuals from all backgrounds to apply.

Role Summary:

BEAM Circular is in search of a proactive and dedicated Administrative Associate to bolster our mission of promoting the circular bioeconomy. In this capacity, you will play a vital role in enhancing team productivity and ensuring a supportive and efficient atmosphere for BEAM employees and partners by overseeing essential operational and administrative functions. You will report directly to the Chief Executive Officer (CEO) and work closely with the Director of Finance & Operations.

Key Responsibilities:

Administrative Support:

  • Provide comprehensive administrative assistance primarily to the CEO, with potential support for other executive team members as required.
  • Engage in special projects aimed at contributing to organizational development.
  • Draft and refine documents, correspondence, reports, and emails as needed.
  • Organize and prepare materials for meetings, conferences, and presentations.
  • Oversee all logistical elements of meetings, including scheduling, venue arrangements, catering, and other necessary resources to ensure seamless execution.
  • Perform additional administrative tasks to enhance the productivity of the executive team.

Office Management:

  • Oversee office operations and procedures to ensure organizational effectiveness and efficiency.
  • Coordinate office activities, including meetings, appointments, and events.
  • Warmly welcome and assist office visitors, ensuring they feel valued and comfortable during their stay.
  • Maintain inventory of office supplies and place orders as necessary.
  • Manage office facilities and vendors, including cleaning, maintenance, repairs, and equipment upkeep.
  • Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Implement and uphold office policies and procedures to ensure compliance with organizational standards and regulations.

Recruitment and Onboarding Support:

  • Coordinate the complete recruitment process from job postings to interview scheduling and pre-hire activities.
  • Facilitate a smooth onboarding experience for new employees, ensuring that workspace, IT hardware, and software are prepared prior to their start date.
  • Assist with the provisioning and management of IT equipment and company software solutions.

Team Collaboration:

  • As a member of the BEAM Circular team, participate in various project and event support activities as needed to further the organization's mission.
  • Support and advise the leadership team in planning and executing team development and strategic planning activities.
  • Represent BEAM Circular positively within the community.
  • Comply with all organizational policies and procedures, including workplace safety and reporting protocols.
  • The responsibilities listed are not exhaustive; management may assign additional duties as necessary.
Qualifications:

Knowledge, Skills, and Abilities:

  • Ability to effectively manage and prioritize multiple projects simultaneously.
  • Capability to analyze data and provide valuable insights for decision-making.
  • Strong communication and collaboration skills with cross-functional teams.
  • High level of accuracy and attention to detail.
  • Excellent organizational and problem-solving abilities, enabling effective task prioritization and creative solution development.
  • Cultural sensitivity and the ability to work with diverse groups.
  • Proficiency in Google Suite and similar productivity software.

Education and Experience:

Education: An Associate's degree is preferred.

Experience: A minimum of two years in office management and administrative support is preferred.

Working Conditions:
  • Primarily indoors in a standard office environment.
  • Frequent computer use for extended periods.
  • Ability to work at a fast pace with unscheduled interruptions.
  • Occasional travel between work locations may be required.
Physical Requirements:
  • Ability to perform physical activities such as walking, reaching, sitting, standing, and climbing stairs.
  • Ability to lift and carry items weighing up to 20 pounds.
  • Dexterity to operate a computer keyboard.
  • Ability to observe details at close range.
  • Effective communication skills in English.
  • Regular and consistent attendance is required.
Compensation:

Salary: Compensation is based on experience, with an hourly wage starting at $33.00.

ADA/FEHA: BEAM Circular will provide reasonable accommodations in compliance with the Americans with Disabilities Act and California's Fair Employment and Housing Act.

EEO: All employment decisions will be based on merit, competence, performance, and business needs, fostering a diverse and inclusive environment for all employees.

  • Office Operations Coordinator

    7 days ago

    Modesto, California, United States BEAM Circular Full time

    Job OverviewAbout BEAM Circular:BEAM Circular is dedicated to harnessing the potential of communities to convert waste into opportunities by fostering a robust regional ecosystem for the circular bioeconomy in California's agricultural sector. Based in the North San Joaquin Valley, we are promoting collaboration through the BioEconomy, Agriculture, &...

  • Office Coordinator

    2 weeks ago

    Modesto, California, United States Abrams College Full time

    Become an Office Coordinator at Abrams CollegeAbrams College is seeking a detail-oriented and enthusiastic Office Coordinator to join our dynamic team. You will play a crucial role in ensuring the smooth operation of our office environment. If you excel in multitasking, possess excellent interpersonal skills, and have a solid background in administrative...

  • Office Coordinator

    2 weeks ago

    Modesto, California, United States Pridestaff - Modesto, CA Full time

    Job OverviewPrideStaff Financial, a recruiting agency focused on accounting and finance roles, is currently in search of an Office Coordinator for a client located in the Modesto region.This position presents an excellent opportunity for the ideal candidate who is eager to develop professionally and acquire new skills in a corporate setting. The client...

  • Operations Coordinator

    2 days ago

    Modesto, California, United States H&R Block Full time

    Job SummaryThe Operations Specialist - Seasonal is a key role within H&R Block's Field Operations team. This position is responsible for providing support to our seasonal tax offices, ensuring a seamless and efficient experience for our clients.Key ResponsibilitiesBuilding Maintenance: Perform routine maintenance tasks, including replacing light bulbs,...

  • Merchandising Operations Coordinator

    2 weeks ago

    Modesto, California, United States Save Mart Full time

    ABOUT USThe Save Mart Companies stands as a prominent food retailer in California and Nevada, encompassing several well-known brands such as Save Mart, Lucky, Lucky California, and Food Maxx.With three distribution centers and our SMART Transportation trucking firm, we efficiently transport a variety of products, including dry groceries, frozen foods, ice,...

  • Meat Operations Coordinator

    2 weeks ago

    Modesto, California, United States The Save Mart Companies Full time

    Position OverviewThe Meat Operations Coordinator plays a crucial role in steering and implementing operational and merchandising strategies within the designated district. This position is pivotal in driving sales growth, ensuring sustainable profitability, and promoting ongoing productivity enhancements.Key ResponsibilitiesLead operational initiatives to...

  • Medical Administrative Coordinator

    2 weeks ago

    Modesto, California, United States Bethany Christian Services Full time

    Position Overview:As a vital member of our team, the Medical Administrative Coordinator will play a key role in ensuring the smooth operation of our healthcare services. This position involves a blend of administrative duties and coordination of medical support for our clients.Location:Modesto, CAWork Schedule:Full-time (40 hours per week)About Us:Bethany...

  • Administrative Coordinator

    2 weeks ago

    Modesto, California, United States Rapid Fire Safety & Security LLC Full time

    Job OverviewPosition Title: Office AdministratorEmployment Type: Full-time, HourlySalary Range: $20.00-$24.00 per hourPosition Summary:RapidFire Safety & Security LLC is on the lookout for a meticulous and proactive Office Administrator. This role is essential for overseeing daily administrative functions, ensuring efficient office operations, and providing...

  • Administrative Coordinator

    1 week ago

    Modesto, California, United States Rapid Fire Safety & Security LLC Full time

    Job OverviewPosition Title: Office AdministratorEmployment Type: Full-time, HourlySalary Range: $20.00-$24.00 per hourPosition Summary:RapidFire Safety & Security LLC is on the lookout for a detail-oriented and proactive Office Administrator. This role is crucial for ensuring efficient office operations and providing essential support to our team in...

  • Administrative Coordinator

    2 weeks ago

    Modesto, California, United States Rapid Fire Safety & Security LLC Full time

    Job OverviewPosition Title: Office AdministratorEmployment Type: Full-time, HourlySalary Range: $20.00-$24.00 per hourPosition Summary:RapidFire Safety & Security LLC is on the lookout for a meticulous and proactive Office Administrator. This role is essential for ensuring the seamless execution of daily administrative functions, contributing to the overall...

  • Patient Care Coordinator

    1 week ago

    Modesto, California, United States Therapy Partners Group Full time

    Job SummaryWe are seeking a highly skilled and organized Patient Care Coordinator to join our team at Therapy Partners Group. As a Patient Care Coordinator, you will play a vital role in ensuring the smooth operation of our outpatient orthopedic clinics in the Central Valley.Key ResponsibilitiesFront Office Operations: Provide exceptional customer service to...

  • Administrative Coordinator

    2 weeks ago

    Modesto, California, United States Irvine Technology Corporation Full time

    Job OverviewPersonal Executive Associate (Onsite)We are seeking a dedicated and skilled Personal Executive Associate to provide comprehensive administrative support within a prominent organization. This role involves a variety of responsibilities aimed at enhancing the efficiency of executive operations.Key Responsibilities:Manage the Executive Leader's...

  • Executive Administrative Coordinator

    1 week ago

    Modesto, California, United States BEAM Circular Full time

    Job OverviewAbout BEAM Circular:BEAM Circular is dedicated to harnessing the potential of communities to convert waste into valuable resources by establishing a thriving regional ecosystem for the circular bioeconomy in California's agricultural core. Based in the North San Joaquin Valley, we are fostering collaboration through the BioEconomy, Agriculture, &...

  • Central Office Leadership Role

    5 days ago

    Modesto, California, United States Modesto City Schools Full time

    Job Summary: We are seeking a highly skilled and experienced Lead Custodian II to join our team at Modesto City Schools. As a key member of our facilities management team, you will be responsible for overseeing the daily operations of our central office and ensuring a clean and safe environment for our students and staff.Key Responsibilities:Supervise and...

  • **Dispatch Operations Manager**

    2 days ago

    Modesto, California, United States Hedy Holmes Staffing Services Full time

    Job SummaryWe are seeking a highly skilled Dispatch Operations Manager to join our team at Hedy Holmes Staffing Services. As a key member of our operations team, you will be responsible for overseeing the dispatch operations of our organization, ensuring efficient and timely delivery of services.Key ResponsibilitiesTeam Management: Manage the daily work of a...

  • Confidential Administrative Coordinator

    2 weeks ago

    Modesto, California, United States Yosemite Community College District Full time

    Position Overview:As an Administrative Executive Assistant, you will play a crucial role in supporting the executive leadership of the Yosemite Community College District. This position involves managing a variety of complex and confidential administrative tasks that are essential for the smooth operation of the executive office.Key Responsibilities:1. Serve...

  • Shelter Shift Coordinator

    5 days ago

    Modesto, California, United States The Salvation Army Full time

    Job Summary:The Shelter Shift Leader will oversee the day-to-day operations of the shelter, ensuring that all functions are met under the supervision of the Shelter Deputy Director.Key Responsibilities:Supervise and coordinate the activities of other shelter monitors on the shift.Ensure that intakes and screenings are conducted properly, guests have...

  • Project Coordinator

    2 days ago

    Modesto, California, United States Sandis Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Sandis. As a key member of our Modesto office, you will provide administrative support to our Utility Locating and Surveying team.Key ResponsibilitiesProposal Development: Collaborate with Project Managers to create and submit proposals to clients,...

  • Warehouse Operations Specialist

    2 weeks ago

    Modesto, California, United States The Wright Group Full time

    Job OverviewSalary: Dependent on ExperienceKey Requirements:Availability for overtime and weekend shiftsCertification in Forklift OperationAbility to successfully complete background checks and drug screeningsPosition Summary:The Warehouse Operations Specialist is responsible for the efficient preparation of orders for dispatch, ensuring all necessary...

  • Warehouse Operations Specialist

    7 days ago

    Modesto, California, United States The Wright Group Full time

    Job OverviewPosition Title: Warehouse Operations SpecialistSalary: Dependent on ExperienceKey Requirements:Availability for overtime and weekend shiftsForklift certification is mandatoryAbility to successfully complete background checks and drug screeningsRole Summary:The Warehouse Operations Specialist is crucial for ensuring efficient shipment preparation,...