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Administrative Coordinator

2 months ago

Modesto, California, United States Irvine Technology Corporation Full time
Job Overview

Personal Executive Associate (Onsite)

We are seeking a dedicated and skilled Personal Executive Associate to provide comprehensive administrative support within a prominent organization. This role involves a variety of responsibilities aimed at enhancing the efficiency of executive operations.

Key Responsibilities:

  • Manage the Executive Leader's calendar, ensuring timely scheduling of appointments and coordination of travel arrangements.
  • Deliver exceptional customer service related to work requests and special requirements.
  • Prepare a range of documents including invoices, reports, and presentations utilizing various software tools.
  • Conduct thorough research and compile relevant data for executive review and presentation.
  • Evaluate incoming communications to determine their importance and facilitate appropriate distribution.
  • Order and manage supplies for office operations.
  • Attend meetings and accurately document minutes for future reference.
  • Handle phone communications, taking messages and ensuring proper distribution.
  • Welcome visitors and manage access to designated personnel.
  • Perform general office tasks, including record maintenance and database management.
  • Organize and retrieve corporate documents and manage incoming correspondence.

Qualifications:

  • Associate's degree in a relevant field or equivalent experience.
  • A minimum of two years of relevant experience in an administrative capacity.
  • Familiarity with business management principles and resource allocation.
  • Proficiency in Microsoft Office Suite including Excel, Word, and PowerPoint.
  • Understanding of administrative procedures such as file management and form design.
  • Ability to handle sensitive information with discretion.
  • Strong analytical, organizational, and communication skills.

Irvine Technology Corporation (ITC) is a leading provider of technology and staffing solutions across various disciplines. We are committed to fostering an environment that encourages personal and professional growth.

Irvine Technology Corporation is an equal opportunity employer, providing fair employment opportunities without discrimination based on race, color, religion, sex, national origin, age, disability, or genetics.