Academic Materials Coordinator

2 weeks ago

Knoxville, Tennessee, United States SOUTH COLLEGE Full time
Job Overview

South College is seeking dynamic and motivated individuals who are passionate about enhancing the educational experience of our students. As part of our commitment to fostering an inclusive and equitable work environment, we invite applications from diverse backgrounds and experiences.

Position Summary: The Academic Materials Coordinator serves as a vital link between the college and the bookstore, ensuring seamless operations and precise management of educational resources. This position requires the candidate to maintain and update comprehensive lists of required texts and materials, demonstrating proficiency in data management and organizational skills.

Key Responsibilities:

  1. Management of Educational Resources:
  • Collaborate with instructional teams to compile and revise lists of required texts and materials for courses.
  • Maintain an accurate and current database of educational resources.
  • Ensure timely distribution of materials to students and bookstore personnel.
  1. Data Management:
  • Conduct data entry tasks associated with educational materials.
  • Utilize spreadsheet software to organize, analyze, and report data as necessary.
  • Maintain precise records and perform regular checks to uphold data accuracy.
  1. Communication and Coordination:
  • Act as the primary liaison between instructional teams, department leaders, and the bookstore.
  • Facilitate communication regarding updates to booklists, new editions, and availability of materials.
  • Coordinate with the bookstore to guarantee the availability of necessary resources for each academic term.
  • Establish a communication system for updates on editions and out-of-print materials.
  1. Customer Support:
  • Address issues related to educational materials and their integration into courses.
  • Provide exceptional customer service to enhance the experience for both students and faculty.
  • Utilize the South College HelpDesk to assist students in accessing their course materials.
  1. Reporting and Analysis:
  • Generate regular reports detailing updates to booklists, inventory status, and sales performance.
  • Analyze data to identify trends and propose improvements to processes.
  • Communicate findings to college administration and bookstore management.

Qualifications:

  • Bachelor's degree in Business Administration, Library Science, Education, or a related discipline is preferred.
  • Demonstrated experience in data management, with strong skills in spreadsheet software.
  • Excellent organizational and time management abilities.
  • Strong attention to detail and accuracy.
  • Effective written and verbal communication skills.
  • Ability to collaborate effectively with diverse teams.
  • Experience in an academic setting is advantageous.

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