Administrative Operations Coordinator

3 weeks ago

Marquand, Missouri, United States Defense Finance and Accounting Service Full time
Position Overview

Eligibility: This position is open to current, permanent employees within the agency, eligible military spouses under the DoD Priority Placement Program, and current employees under the Veterans Recruitment Appointment.

This recruitment effort aims to fill roles at the GS-11 or GS-12 levels, with a focus on the GS-12 target grade. The salary range for GS-11 is between $73,218 and $95,181, while for GS-12, it ranges from $87,758 to $114,082.

Job Opportunities
  • Internal Agency Applicants
    Current federal employees within this agency.
Agency Clarification

This recruitment is specifically for current, permanent employees of the Defense Finance and Accounting Service (DFAS) in the competitive service, eligible military spouses, and current DFAS Veterans Recruitment Appointment employees.

Key Responsibilities
  • Track the progress of tasks and projects to ensure timely completion and identify any discrepancies that may impact success.
  • Act as the primary contact for all inquiries and administrative challenges presented to the Agency Director.
  • Review all documents and correspondence prepared by others for alignment with the Director's policies and preferences, ensuring accuracy in grammar, spelling, punctuation, and formatting.
  • Oversee small-scale projects from inception to completion, assisting in the organization and execution of conferences, meetings, and training events.
  • The duties outlined reflect the full performance expectations for this role (GS-12).
Employment Conditions

  • Must be a U.S. Citizen or National.
  • Registered for Selective Service (for males born after a specific date).
  • Must be suitable for Federal employment.
  • Time after Competitive Appointment: Candidates must have completed 3 months following their latest competitive appointment in Federal service.
  • This national security position may require access to classified information and necessitates a favorable suitability review and security clearance as a condition of employment. Inability to maintain security eligibility may lead to termination.
  • Time in Grade Requirement - refer to the Qualifications section below for further details.
Qualifications

Applicants must possess one year of specialized experience equivalent to the next lower grade within the federal service, demonstrating the ability to fulfill the responsibilities of this position.

GS-11 - One year of specialized experience equivalent to the GS-09 level, showcasing the capability to perform the duties of the position.

Specialized Experience is defined as: engaging in administrative tasks such as scheduling, monitoring progress, or supporting small projects; providing correspondence assistance to internal or external stakeholders regarding policies or administrative procedures.

GS-12 - One year of specialized experience equivalent to the GS-11 level, demonstrating the ability to execute the duties of the position.

Specialized Experience is defined as: utilizing administrative and policy expertise to coordinate tasks or projects among various stakeholders; reviewing, editing, and submitting correspondence at the executive level.

Time-in-Grade: Current or former federal employees who have held a GS position in the last 52 weeks must meet the time in grade requirement.
  • To qualify for GS-11, applicants must have served 52 weeks as a GS-09 or higher in Federal Service.
  • To qualify for GS-12, applicants must have served 52 weeks as a GS-11 or higher in Federal Service.
Applicants may be considered for this position if they meet the time-in-grade, specialized experience, education requirements, and all other qualifications within 30 calendar days following the closing date of the announcement, unless otherwise specified.

Education

GS-11 Education Substitution: Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree may substitute for the specialized experience requirement. Combinations of higher-level graduate education and experience may also be considered to meet total experience requirements. If using education to substitute for specialized experience, transcripts must be submitted at the time of application. Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

GS-12 and above: Education cannot substitute for specialized experience at this grade level.

Additional Information
  • Relocation expenses will be covered in accordance with agency policy.
  • For positions where relocation is covered, further details regarding relocation allowances and entitlements can be found in the vacancy announcement.
  • Telework availability will depend on mission requirements and supervisory decisions.
  • This announcement may be used to make a temporary promotion, which could become permanent without further competition.
  • Selections are subject to restrictions from the DoD Program for Stability of Civilian Employment.
  • A one-year probationary or trial period may be required.
  • This position is exempt from the Fair Labor Standards Act.
  • Travel requirements are minimal (1-24%).
  • This position is part of a bargaining unit.
  • Priority Placement Program Military Spouse Preference candidates will receive priority consideration at the highest grade level for which they have applied and deemed best qualified.
  • Employment of retired Federal employees receiving an annuity is subject to DoD policy guidance.
  • Security designations may vary based on the position and may require a secret clearance or higher.
  • Criminal history inquiries may not occur before a conditional job offer for certain positions.
  • All applicants are encouraged to apply electronically. If unable to apply online, contact the agency for assistance.
  • Benefits
    A career with the U.S. government offers a comprehensive benefits package, providing employees and their families access to a range of benefits designed to enhance their federal career experience.
Evaluation Process

Applicants will be assessed based on how well they meet the qualifications outlined above.

IMPORTANT NOTE: Adherence to all application instructions is crucial. Errors or omissions may impact your evaluation.

All information included in the resume and assessment questionnaire is subject to review and verification. HR will evaluate your resume and supporting documentation to ensure compliance with minimum qualification requirements. Candidates meeting these requirements will be further assessed based on the information provided in the assessment questionnaire. If discrepancies arise between the work experience described in your resume and your questionnaire responses, your score may be adjusted, and you may lose consideration for this position.

The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training, and experience related to critical competencies:
  • Administration and Management
  • Communication
  • Planning and Evaluating

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