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Administrative Coordinator

2 months ago

Marquand, Missouri, United States TDW Inc Full time

About TDW Inc.

At TDW Inc., we prioritize people and strive to ensure the safe and reliable operation of pipelines in our communities. Our expertise, experience, and commitment set us apart.

Our Values

We dedicate ourselves to treating each other, our customers, and our community with care and respect. This commitment is at the heart of everything we do.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our operations. The successful candidate will perform a variety of administrative functions, including invoicing, vendor management, and inventory transactions.

Key Responsibilities

  • Prepare invoices for services jobs and local product orders
  • Coding and submitting vendor invoices for timely payment processing
  • Set up vendor accounts as needed
  • Manage inventory transactions within applicable software programs
  • Answer phone calls and direct them to the appropriate team members
  • Maintain an organized file structure for invoiced services jobs and product orders
  • Provide customer service support over the phone for order status updates
  • Support coordinators, managers, shop mechanics, field technicians, and remote sales staff
  • Perform other duties as assigned by the manager

Requirements

  • High school graduate or equivalent
  • 3+ years of administrative experience preferred
  • Excellent organizational and time management skills
  • Excellent interpersonal skills for dealing with internal and external customers
  • Working knowledge of basic computer programs, including Microsoft Outlook, Word, and Excel
  • Ability to learn Microsoft CRM, VMS, Salesforce, and Dynamics AX
  • Fluent in English
  • Flexibility to handle multi-tasking and prioritize appropriately