Administrative Operations Specialist

2 weeks ago

Spokane, Washington, United States HHS Construction, a Congruex company Full time
Job Overview

Position Title: Operations Administrator
Company: HHS Construction, LLC., a Congruex Company
Department: Construction
Employment Type: Full-time, hourly
Location: Spokane, WA
Salary Range: $20 - $25 per hour
Compensation will be determined based on skills and experience relative to the role and in consideration of equity among employees in similar positions.

Company Overview

Congruex was established to meet the growing demand for digital connectivity, designing and constructing digital networks that facilitate modern operations across various sectors including healthcare, energy, and transportation. Our multinational team is capable of self-performing services at scale, making us a preferred choice for clients seeking comprehensive network solutions.

Why Join HHS Construction?

Career Opportunities: We provide a wide range of opportunities for individuals at all career stages, from students to seasoned professionals, in engineering, construction, and professional services.
Employee Wellbeing: We prioritize the wellbeing of our employees, offering competitive salaries, health benefits, wellness resources, 401(k) retirement plans, and programs for employee recognition and leadership development.

Company Culture

Our culture is built on the principles of GRIT, safety, inclusion, and family:

  • GRIT: Our core values include Guts, Reliability, Innovation, and Teamwork.
  • Safety: We are dedicated to maintaining a safe work environment at all times.
  • Inclusion: We celebrate diversity and foster an inclusive workplace.
  • Family: We are committed to the long-term growth and health of our employees.
Position Summary

The Operations Administrator plays a crucial role in managing various office functions, including invoicing and basic bookkeeping. Responsibilities include monitoring revenue, tracking customer payments, preparing invoices, and maintaining accurate records.

Key Responsibilities
  • Establish and oversee billing procedures according to specific funding sources.
  • Gather necessary information for calculating receivables.
  • Ensure timely follow-up on receivable approvals.
  • Assist in the distribution of awarded projects to management.
  • Support office management and data entry tasks.
  • Monitor project progress and manage payment reminders.
  • Report activities to senior management.
  • Streamline billing and collections processes.
  • Perform basic bookkeeping tasks and issue invoices.
  • Facilitate month-end closing for billing information.
  • Assist with special billing programs and implementations.
  • Handle customer service inquiries and escalate issues as needed.
  • Manage incoming and outgoing correspondence.
  • Prepare and maintain both paper and electronic documents.
  • Assist project managers with project setups and closeout activities.
  • Communicate effectively with clients and team members.
  • Perform additional duties as assigned.
Qualifications
  • High school diploma or equivalent; a college degree is preferred.
  • Experience with billing processes, particularly for telecommunications projects.
  • Familiarity with office procedures and basic accounting.
  • Proficient in MS Office Suite.
  • Previous experience in a clerical or administrative role.
  • Ability to manage multiple projects independently.
  • Strong communication and customer service skills.
  • Attention to detail and organizational skills.
Physical Requirements
  • Regularly required to sit, use hands, and communicate verbally.
  • Occasionally required to stand, walk, and lift items up to 25 pounds.

Note: This job description is intended to provide a general overview of the position and is not exhaustive of all responsibilities and requirements.

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