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Administrative Support Coordinator
2 months ago
Position Title: Administrative Support Specialist
Job Category: Administration
Requisition Number: ADMIN003640
Location: Not specified
Overview:
CHAS Health is dedicated to enhancing the health of the communities we serve by increasing access to quality health and wellness services. The Administrative Support Specialist plays a vital role in achieving this mission by providing essential administrative assistance.
Key Responsibilities:
- Deliver exceptional customer service as the primary contact for the department.
- Efficiently organize and input large volumes of information into the appropriate systems.
- Handle administrative duties such as preparing and distributing meeting materials, scheduling meetings, and documenting meeting minutes.
- Maintain organized files of correspondence and other records.
- Make copies of documents as needed.
- Ensure cleanliness and security of the surrounding work area.
- Uphold confidentiality and maintain a professional demeanor.
- Perform additional tasks as required by departmental needs, including answering phones, mailing statements, managing calendars, arranging travel, and processing payments.
- Complete other assigned duties as necessary.
Qualifications:
Education/Experience: A minimum of two years of experience in a receptionist or administrative assistant role is preferred.
Skills: Proficiency in computer applications is required. Strong oral and written communication skills, including excellent telephone etiquette, are essential. Exceptional customer service, time management, and multitasking abilities are necessary. A valid driver’s license, insurance, and access to a vehicle are required.
Physical Requirements:
The role requires standing, sitting, and mobility for one-third to two-thirds of the time. Frequent use of hands for tasks such as typing and handling materials is necessary. Occasional lifting of up to 25-40 pounds may be required, with rare instances of lifting over 41 pounds.
Work Environment:
The characteristics of the work environment are representative of those encountered while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Preferred Attributes:
- Team Player: Works effectively as part of a group.
- Detail-Oriented: Capable of executing tasks with attention to detail.
- Self-Starter: Motivated to perform independently.
- Flexible: Thrives in an environment that allows for self-directed scheduling and goal-setting.
Licenses & Certifications:
Driver License required.
